office administrator Oldham, England
Job description
About your new role
PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route
The Regulatory Department is very diverse, offering a broad range of expert advice to healthcare professionals facing possible criminal and professional regulatory sanctions, Trusts and organisations on issues such as best interest decisions to DPA requests and inquests, as well as organisations and individuals facing Healthy & Safety, criminal and other regulatory prosecutions.
As an Administration Assistant you will work as part of a team, assisting with all aspects of administration as per instructions from Fee Earners the team.
Main duties and responsibilities
This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.
- General file maintenance
- Opening new client files
- Closing files and Archiving
- Carry out general administrative tasks such as filing, photocopying, shredding, key dating
- Reports and Billing
- Gathering and collating management information
- Document and correspondence management
- Diary Management for Fee Earners
- Management of expenses system
- Processing office and client account payment requests
- Carrying out any other tasks that fall within the aspects of the role or the wider teams
About You
Ideally you will have previous experience of working in a similar role and in a similar environment. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We are also looking for you to have:
- Experience in a busy legal/office environment is desirable
- Have a Law Degree or a LPC (or studying towards) is desirable
- Candidate must be a team player
- Are able to show initiative and be self-motivated when required to work on own
- Strong organisational and communication skills
- You must have the ability to prioritise tasks and your workload
- Have good housekeeping skills
- A “hands on” approach to work
- Knowledge of computers and office equipment
- You will be working with spreadsheets, Collecting data and producing MI reports
- A ‘ will try anything' approach'
If you meet our criteria and think this is a job you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.
Why work for us
Weightmans is a Top 40 law firm with offices throughout the UK. Having been recognised as the leading legal employer and 9th overall employer at the annual Britain's Top Employers awards 2022 and achieved record rankings in Chambers UK.
We are proud to be an accredited living wage employer.
The independent research showed "Weightmans provides exceptional employee conditions, nurtures and develops talent throughout all levels of the organisation."
We are truly committed to fostering a culture of equality and diversity, where everyone in the firm is respected and recognised on merit for the work that they do.
We strongly encourage applications from people of all ethnicities, genders, sexual orientations and disabilities. Please let us know if you require any reasonable adjustment at any stage of the application process.
Please feel free to note your preferred pronouns in your application.
Work for a firm where people matter – work for Weightmans.
As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;
- 28 days’ annual leave plus bank holidays (pro-rated for part time)
- Agile / working from home including provision of home office equipment*
- Healthcare cover/ Medicash
- Pension plan
- Life Insurance 4 x salary
- Interest free travel loan scheme
- Employee Assistance Programme including counselling, legal and consumer advice service
- Discounted gym membership
- Discounted dental scheme
- Cycle to work scheme
- Offers & discounts
- Great reward and recognition scheme
- there are a small number of roles that cannot be performed from home, your Recruitment Adviser can confirm.
Please note
- Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.
- The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.
- We are open to part time/job share applicants.
Recruitment agencies (PSL /non-PSL)
Weightmans operates a strict 'preferred supplier list' (PSL) and is committed to working closely with the recruitment agencies that feature on that list. As such, Weightmans does not accept speculative or unsolicited CVs, profiles or any other introductions from both our PSL and non-PSL agencies. If a PSL or non-PSL agency chooses to submit a speculative or unsolicited CV, profile or introduction without instruction from a member of Weightmans’ recruitment team, we will reserve the right to treat the introduction as a gift and contact the candidate directly without accepting or entering into the agency’s terms nor being liable for a recruitment fee.
Eligibility to work in the UK
Eligibility to work in the UK will be verified in the final stages of the selection process. All candidates must either already have a right to work in the UK before commencing employment, or meet the Home office criteria for Visa sponsorship. Candidates who require sponsorship should evaluate the Home Office eligibility criteria for a Skilled Worker visa before applying.
Job Type: Full-time
Education:
- GCSE or equivalent (preferred)
Experience:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Language:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Ability to Commute:
- Oldham (preferred)
Ability to Relocate:
- Oldham: Relocate before starting work (preferred)
Work Location: In person
