Office Administrator Worksop, England
Job description
JOB DESCRIPTION AND PERSON SPECIFICATION
Job Title: Office Administrator
Job Purpose: To work as part of a small staff team and take responsibility for administration duties for the staff team. The Centre Place is a Nottinghamshire based charity, situated in Worksop that has been providing support to children, young people and families since 1996.
Hours: 37 hours per week. (Monday-Friday)
Salary: £22,000 - £24,000 pro rata FTE, dependant on experience.
Base: Worksop, Nottinghamshire. Small comfortable office environment with free parking.
Term: Permanent
Annual Leave: 28 days holiday per year pro rata.
Main Responsibilities:
- Monthly financial data entry.
- Monthly management of restricted & unrestricted funding.
- Generation of monthly financial reports.
- Generation and maintenance of financial budgets and forecasting.
- Manage petty cash and financial procedures; this includes sending invoices and making payments.
- Ensure all staff appointments are booked on a daily basis using the booking system.
- Manage and process new referrals to the service.
- Routine scanning and filing.
- Upload service delivery documentation to organisation systems.
- Answer and direct incoming calls to the centre.
- Manage health and safety issues.
- Ensure office fire equipment, building alarm and electrical equipment is serviced and maintained to a high standard.
- Organise maintenance and repair work.
- Order office supplies and ensure best value.
- Maintain holiday and sickness records for staff.
- Maintain service user database, ensuring established procedures for inputting and updating information are followed to ensure accurate records and that data is collected accurately for monitoring of organisational performance.
- Compile data of organisational performance and reports.
- Attend Management Meetings and take and produce minutes when required.
- Offer additional administration support as required by the team.
- Support with reviewing and implementing policies.
- Supervise administration assistant, supporting them with their growth and development within the team.
This list is not exhaustive. Undertake any other duties which might be reasonably regarded as within responsibilities within this post.
The ideal candidate should be able to demonstrate the ability to deal with exposure to highly distressing or highly emotional circumstances and will be expected to participate on all relevant training courses appropriate to the role.
Person Specification:
CATEGORY
ESSENTIAL
DESIRABLE
EVIDENCE
Education/
Training/
Qualifications
NVQ Level 3 in Business Administration (or equivalent)
or proven ability within
a previous work setting.
Relevant administration and office experience.
Accounting / finance management qualification at Level 3
Health and safety
(CIEH or IOSH)
Application
Form
Interview
Experience
Working in an office environment.
Work without direct supervision and able to identify and develop own skills and learning needs.
Accounting.
Maintaining and improving
management systems.
Finance management of charity funding.
Liaising with service users.
Familiarity with
QuickBooks or
similar accountancy
package.
Application
Form
Interview
Knowledge
Accounting.
IT applications including Word, Excel and Outlook.
Scanning of documents.
Finance management of charity funding.
Health, safety, welfare and safeguarding children’s issues.
Management of Policies and Procedures.
Basic financial data entry / P&L data entry.
Quickbooks financial management
Application
Form
Interview
Skills/Abilities
Ability to work effectively as part of a team.
Problem solving/multi-tasking.
Meeting deadlines.
Excellent communication skills with a diverse range of people.
Experience of using software programs.
Good computer skills
including Word, Excel, Outlook (mail merge), other databases.
Ability to use clear analytical skills.
Flexibility in use of your time and an ability to work both within a team and autonomously.
Ability to organise time and
balance conflicting priorities.
Creativity in use of
resources.
Application
Form
Interview
Communications
Ability to communicate effectively through verbal and written word.
Able to give effective evidence of work undertaken both verbally
and in writing.
Good interpersonal, listening & reflective skills.
Interview
Personality/
Aptitude
Have an understanding of the boundaries of confidentiality, and
sensitivity to the need for
confidentiality.
Commitment to ongoing training and development.
A commitment to equal opportunities.
Interview
Responsibility and autonomy
Able to work independently when needed.
Experience of supervising others.
Interview
Availability
Must be available to work
occasional evenings and weekends
Own driving license and regular access to vehicle
Application
Form
Employee Benefits
- Free or paid for car parking
- Funded professional development opportunities and training
- Flexible annual leave
- Flexible working hours negotiated upon appointment supporting childcare, family or other commitments amending these in line with personal circumstances whilst ensuring organisational needs are maintained.
- Regular team meetings and supervision
- Staff welfare activities, including part or fully funded outside of working hours social events and within work hours events.
- Work mobile phone and equipment to use outside of the office.
- Subitised refreshments.
- Access to charity worker discount card giving you access to discounts, vouchers and cash back.
Job Types: Permanent, Full-time
Salary: £22,000.00-£24,000.00 per year
Benefits:
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Worksop: reliably commute or plan to relocate before starting work (required)
Work Location: One location
