Office Administrator Edinburgh, Scotland
Job description
SeeByte
- Role: Office Administrator
- Location: Edinburgh
- Salary: £24,000 to £33,000 per annum (or pro-rata) + pension scheme and bonus
- Job Type: Permanent, Full-time or Part-time
SeeByte, the global market leader in the development of smart software for uncrewed maritime systems, are looking to recruit an Office Administrator,with a focus on providing efficient day-to-day support to our Operations Department, based in the Edinburgh office. The Office Administrator will be dedicated to coordinating efforts and helping to achieve a consistent way of working across the business.
You will have a unique opportunity to play a significant role in a dynamic and world respected technology company within the exciting field of robotics, with clear development, training and career progression opportunities provided. This is a fantastic opportunity to work for an innovative and forward-thinking company with an international client base.
Career progression will be provided through a combination of on-the-job and external training and the responsibilities of the post-holder will rapidly increase. This role is fast-paced and responsive and a great opportunity for an individual who is highly motivated and enjoys learning.
Main Purpose of the Role
The Office Administrator will assist with office management and administration duties across the business and as required by the Operations Team. Example duties are listed below but actual duties will depend on experience and aptitude:
- A range of clerical tasks, examples include: inputting and processing data; filing; preparing reports; scanning documents
- Raising and tracking purchase orders
- Preparing invoicing for customers and assisting with payroll
- Dealing with telephone enquiries and visitors in a courteous, professional, and knowledgeable way
- Maintaining and ordering office supplies, co-ordinating office spaces and meeting rooms and associated catering
- Organising relevant inductions and training sessions for employees
- Arranging travel and accommodation
- Ensuring that administration is processed and completed accurately, efficiently and in the timescale required to support the team
This role will rapidly expand in scope and responsibility to match your own capabilities. This could lead to Recruitment & Personnel Management, Bookkeeping duties and/or Facilities Management.
About you
What we are looking for:
- Strong communication skills and a confident telephone manner
- Strong attention to detail
- A professional and polite attitude with the ability to quickly build rapport with others
- Ability to work in a fast-paced environment
- Maintaining confidentiality of sensitive information
- Planning and organising skills
- Ability to multi-task and prioritise own workload to meet deadlines
- A desire for continuous personal and professional development
- Enthusiastic and a willingness to go the ‘extra mile’
- Ability to problem solve and take a solution focused approach to tasks
- Computer literacy and strong Microsoft Office skills
- Educated to Scottish Highers or equivalent
Benefits
We are proud to have and promote a healthy work life balance in a casual working environment. Some of the benefits include:
- Competitive salary and shared employee / employer contributory pension scheme
- Generous holiday entitlement and option to buy additional days after 1 year of service.
- Travel compensation scheme
- Clear development, training and career progression opportunities
- External, online training courses and in-house training
- Offices in the centre of Edinburgh
- Flexible Working Policy (see note below)
- Enhanced family friendly policies
- Free well-equipped gym on site
- Showers, lockers, swipe access internal bike store
- Travel season ticket loan
- Annual company day out
- On-site parking
- Save money on your commute as SeeByte participates in the Cycle to Work scheme
Please note that regular working from home will not be available for this position.
Apply
To apply please send your updated CV and a Cover Letter.
As an inclusive employer, SeeByte aims to build diverse teams by encouraging applications from a wide range of individuals, irrespective of age, disability, gender, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief and sexual orientation.
Because of the nature of the work associated with this post it is subject to special nationality rules and is open only to the following citizens: British; EU; Switzerland; Iceland; Norway; Albania; North Macedonia; Montenegro; Australia; New Zealand; Canada and Japan. Outstanding applicants without a UK working visa may be considered for visa sponsorship with SeeByte.
All offers of employment will be conditional to a Baseline Personal Security Standard (BPSS) process. As part of this process, SeeByte collects Personal Data as defined under UK GDPR including proof of identity, nationality and immigration status, right to work in the UK, employment and/or academic references and Basic Disclosure information for unspent criminal convictions. Please see details pertaining to your personal data in our Privacy Notice which can be found at https://careers.seebyte.com/job-application-privacy-notice/
NO RECRUITMENT AGENCIES PLEASE
Job Types: Full-time, Part-time, Permanent
Salary: £24,000.00-£33,000.00 per year
Benefits:
- Additional leave
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Flexitime
- Free parking
- On-site gym
- On-site parking
Schedule:
- Flexitime
- Monday to Friday
Work Location: In person
