office administrator Glasgow, Scotland
Scottish Prison Service
Full Time
Glasgow, Scotland
23426 - 12.04 GBP ANNUAL Today
Job description
Working as part of HMP YOI Stirling’s Finance & Business team based at the Lilias/ Bella Centre the post holder will be responsible for the provision of all aspects of administrative support to the operational function based at Lilias/Bella with a specific focus on Procurement and Finance activities
Responsibilities
Local administration of canteen and sundries purchase process in conjunction with HMP YOI Stirling Procurement team; distribution and collation of order sheets, calculation, and processing of financial transactions through the SPS’ Prisoner Records System (PR2) and distribution of prisoner bought items and sundry purchases, liaising with the HMP YOI Stirling Procurement team
Management of a cash impress system held locally. Provide assurance on processing of cash transactions and balances held within Bella/Lilias including daily reconciliations, in accordance with SPS financial policies
Assist Cashier with checking and processing local travel & subsistence claims by ensuring they are compliant with SPS policies. Management of all incoming and outgoing mail in line with SPS Policy and Standard Operating Procedures
Maintenance of good and services required by Bella/Lilias; facilitating local orders with HMP & YOI Stirling, accepting delivery of good and responding to enquiries sensitively, timeously and efficiently, at all times working within the parameters of the relevant policies and legislation
Management of stock items held within Bella/Lilias including but not limited to janitorial products and uniforms; providing the Procurement Manager with assurances that all stock is accounted for and completing reconciliations on a weekly and monthly basis
Liase with the Information Security Officer to ensure records are managed efficiently and effectively in compliance with the SPS Records Management and Retention Policy. Ensure personal data and business information is managed in a manner complaint with national and local information security policies and procedures
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
Minimum of two National 5s (or equivalent) qualifications (including English & Mathematics) or relevant experience gained in a similar and/or environment. ESSENTIAL
Knowledge, Skills and Experience Requirements
Previous experience in an Administration role. ESSENTIAL
Competent in the use of Microsoft Office packages such as Word, Excel, Outlook. ESSENTIAL
Ability to plan, organise, prioritise and manage workload in order to achieve results within strict deadlines. ESSENTIAL
Previous experience of stock management activities. ESSENTIAL
Behaviour Requirements
Relationships & Collaboration
Listen & Communicate
Plan & Organise
Selection method 1
Interview
Scottish Prison Service
www.sps.gov.uk
Edinburgh, United Kingdom
Colin McConnell
$5 to $25 million (USD)
1001 to 5000 Employees
Government
National Services & Agencies
1993
