office administrator Alresford, England
Job description
We have a rare opportunity to work in our busy reception team working closely with our students and staff.
We are seeking an individual who is methodical and quick, and above all caring, who can work in a very busy office environment where there is lots going on. This is truly one of the most interesting areas to work in at the school and is a hive of knowledge and activity.
Not for the faint hearted, you will not only be responsible for many administration tasks, but you will also be part of a first aid team to our 1100 students. You must be comfortable working with poorly students and not be deterred by first aid issues.
This is a critical role and one that is central to the smooth running of the school. You will be responsible for providing a quality service to staff, students, parents, and visitors in a busy school office environment.
Hours of work will be Mondays 8.15am – 4.30pm and Fridays 8.15am -4pm. (Term time only).
Key Responsibilities
· Reception duties including welcoming visitors, supporting students, telephone enquiries and emails in either the School Reception or Student Services Office.
· Provide first aid, updating medical ailments information and ensuring that medical supplies are ordered as and when necessary.
· Record all first aid situations appropriately and ensure parents are informed.
· Administration of lockers, school bus and pupil transport information, school photographs, vaccination days and lost property, and any other administration that is required (this list is not exhaustive).
· Dealing with incoming and outgoing post and emails on a daily basis.
· Maintaining student records including on SIMS (Student Information Management System) and processing student paper records as required.
· Support with Admissions administration as and when necessary.
· Producing documents on Microsoft Office software in accordance with school deadlines.
· Ensure ‘on call’ processes are followed correctly.
· Distribute letters and messages to students as and when required.
Person Specification
· Educated to GCSE level C or equivalent in Maths and English.
· First Aid Qualification is desirable and would be advantageous.
· Excellent interpersonal and communication skills.
· Good organisational skills.
· Ability to work effectively as part of a team.
· Ability to act on own initiative.
· Skilled in maintaining personal and professional confidentiality.
· Would be ideal if have evidence of working with children of Secondary School age.
Job Types: Part-time, Permanent
Part-time hours: 15 per week
Salary: £20,812.00-£21,133.00 per year
Benefits:
- Cycle to work scheme
- Free parking
- On-site gym
- On-site parking
- Sick pay
Ability to commute/relocate:
- Alresford: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 02/09/2023
