Office Administrator London, England
Job description
ESSENTIAL KNOWLEDGE REQUIRED
To have experience in working within a multi-cultural environment and demonstrating a commitment to Equal Opportunities towards both staff and young people placed with the organisation, and foster parents.
To have a clear understanding of office systems especially filing and word processing of letters, memoranda, statements, reports, etc.
To have an understanding of computers and word processing packages. To also have a good typing speed.
To demonstrate a good telephone manner, and an ability to deal with queries from both callers and colleagues.
DESIRABLE KNOWLEDGE REQUIRED:
Experience of working with a regularly inspected organisation and complying with policies and procedures.
MAIN DUTIES AND RESPONSIBILITIES:
1. Audio and copy typing of letters, memoranda, statements, reports and any other documents.
2. Receiving visitors to the office and dealing with enquiries where possible.
3. Answering telephone calls to the office, directing calls to the appropriate member of staff or taking messages, and dealing with queries where possible, supplying information where necessary.
4. Preparing training material for the agency and partnering businesses.
5. Preparing all the panel papers for panel.
6. Preparing and despatching outgoing mail.
7. Maintaining and ordering stocks of office stationery and despatching as appropriate.
8. Arranging refreshments for meetings held in the office.
9. General filing, photocopying, and faxing of documents.
10. Interviewing prospective members of staff.
11. Preparing and processing petty cash, pocket monies etc. for residents and units.
12. And any analogous duties.
13. Undertake minutes of meetings and the panel.
14. Undertake visits to Foster carers homes.
15. To undertake reasonable tasks that is associated with working in a Foster Agency and any other duties of the business.
16. To give support to foster parents and looked after child/ren within the organisation.
17. To undertake pick-ups and drop-offs for looked after child/ren between the identified placements and the institutions such as the Home Office.
18. Completing checks for prospective foster carers and liaising with them throughout their application.
19. Organising training and other meetings that may need to be held.
20. Ensuring the statutory checks are being completed and keeping the tracking systems up to date.
21. Ensuring the central registers are being kept up to date.
22. Ensuring Young People are enrolled in Education.
Job Types: Full-time, Permanent
Salary: £20,000.00-£23,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
Schedule:
- Monday to Friday
Experience:
- Administrative experience (required)
Work Location: In person
About Family First Fostering
Revenue: Unknown / Non-Applicable
Size: Unknown
Type: Company - Private
Website: www.familyfirstfostering.co.uk
