office administrator Nottingham, England
Job description
OFFICE ADMINISTRATOR
3 days per week – ideally Tues, Weds & Thurs
Based in Aslockton, Nottinghamshire
ABOUT CHILDREN’S SENSORY THERAPY
Children’s Sensory Therapy are a team of highly experienced and friendly Occupational Therapists, specialising in Paediatrics and Sensory Integration Therapy, and with a specialist knowledge of Sensory Attachment Therapy. We work with children and young adults from across several environments; home, school, and we also offer sessions in our newly developed therapy centre in Aslockton.
We are looking for a friendly, organised, experienced administrator to support the business with ‘front of house’ management, alongside business support administration activities. We are looking for a team member who can welcome the families we work with, representing the business with a positive attitude and professional appearance.
The role responsibilities include:
· Providing administrative support to the Director, Practice Manager and team of therapists
· Answering the phone, screening calls and dealing with correspondence and queries from members of the team, local authorities and families
· Managing email inbox and directing enquiries to the appropriate member of the team
· Administrative tasks such as filing, scanning and shredding
· Setting up meetings and taking minutes when required
· Responsible first aid officer & fire warden
· Diary management & management of clinic space availability
· Setting up new electronic records for clients
· Maintaining client records & Excel spreadsheets
· Maintaining front door security & directing visitors
· Financial admin – supporting with quotation process, remittances & purchase orders
· Stock management and ordering supplies
· Setting up meetings and taking minutes when required
· Arranging catering for meetings
· Arranging training courses for staff
· Locking/ unlocking building in morning and end of working day
· General day to day housekeeping to maintain a clean & tidy environment
· Supporting the Director and Practice Manager to ensure Risk Assessments and Health & Safety documents kept up to date
Experience required for applicant:
· Experience of working in an administrative role, preferably in a small business and/or healthcare sector
· Experience of using electronic patient record systems e.g., Write-upp
· 5 GCSEs or equivalent at grade A to C including Maths and English
· Experience in financial admin would be beneficial
Skills and attributes required for applicant:
· Friendly, warm manner to welcome families into our therapy clinic
· Works on own initiative with minimal supervision
· Competent in the use of Microsoft Office, particularly Excel
· A helpful and flexible attitude to work
· Excellent written and oral communication skills
· Good typing speed
· Able to manage competing deadlines and to work efficiently under pressure
· Able to maintain strict confidentiality and to understand GDPR, Data Protection and Safeguarding
· Able to work co-operatively as part of a team, with team members who work remotely
CLOSING DATE FOR APPLICATIONS IS 18th AUGUST
INTERVIEWS TO BE HELD 29TH AUGUST
Due to the number of applications we expect to receive for this role, only candidates invited to interview will be contacted, therefore if you’ve not heard from us by 22nd August, please assume that you’ve not been shortlisted
Job Types: Part-time, Permanent
Part-time hours: 22.5 per week
Salary: £10.50-£12.00 per hour
Benefits:
- Company pension
- Free parking
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Nottingham: reliably commute or plan to relocate before starting work (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
Application deadline: 18/08/2023
