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Job description

Job description

Role: Office Administrator

Location – Windslade Park – Exeter.

Hours – 37.5 hours a week

Hours of work - Monday to Friday 08:30 – 17:30 ( 1 hours unpaid lunch )

Bleep 360 Care – Who are we?

Bleep 360 Care are a rapidly expanding National Care Provider, operating OFSTED and CQC provision across the UK. With Homes throughout Plymouth, Devon, the Midlands and the Wider Home Counties; this great opportunity is to assist with the running of one children’s home offering the very best in Care and Support.

Bleep 360 has one very clear philosophy that typifies who we are and that is “going the extra mile even if it means building the road”. This is something that is often felt by all those who we support and all those who we work with and so the successful candidate will possess the traits that puts the best interests of children and young people at the heart of everything we do.

Role - Office Administrator

Bleep 360 Care are looking for a reliable office administrator to work within our care team. You will undertake administrative tasks ensuring the care team have adequate support to work efficiently.

Responsibilities:

• To support and work alongside the clinical administrator
• To be the first point of contact for visitors coming into the office.
• Responsible for triaging phone calls and transferring to the relevant person within the organisation.
• Managing correspondence (emails , packages , letters )
• Assisting with referrals.
• Booking meeting rooms if required
• Taking minuets within key meetings
• Supporting with filing of documents and maintenance of our electronic care planning system.
• Maintaining stock supplies
• Maintaining office equipment, software, and liaising with IT where there are faults or IT issues.
• Managing invoices
• Ensuring all individual within the business have adequate equipment upon induction.
• Managing purchases within the organisation.

Required Key Attributes:

• Confident, honest with a mature attitude
• Experienced with working in a team
• Is able to liaise, work and communicate effectively with multiple parties in order to achieve a desired outcome
• Able to work within a busy team.
• Self-motivated
• Respectful and understanding of keeping information confidential
• Adaptable to change; someone who is able to effectively respond to change.
• Time keeping
• Skilled Communicator
• An ability to work autonomously and to engage well with a team
• An ability to organise time and prioritise tasks

Qualifications

Desirable
Educated to GCSE level or equivalent
GCSE Mathematics & English (C or above)

Experience
Experience of working with the general public
Experience of administrative duties
Experience of working in a health care setting as a medical secretary

Personal qualities
Polite and confident
Flexible and cooperative
Motivated
Forward Thinker
High Levels of integrity and loyalty
Enthusiastic and approachable personality
Ability to work under pressure
Attention to detail

Job Type: Full-time

Salary: £20,000.00-£22,000.00 per year

Benefits:

• Additional leave
• Casual dress
• Company pension
• Gym membership
• Referral programme
• Work from home

Flexible Language Requirement:

• English not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme
• Commission pay

Ability to commute/relocate:

• Exeter: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: AAEX