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Job description

An exciting opportunity has arisen for an experienced, self-motivated Administrator & who would like to work for a local expanding building & design, decorating business in St Leonards, who operate across Sussex & Kent.

You will need to be tech savvy and happy to work autonomously, and be proactive with your day, to manage your own tasks and be the voice of the business to new and existing clients and suppliers. You will be booking jobs for our new plumber and create quotes and ensuring payments are taken for work completed.

We are looking for a friendly, outgoing, helpful person to join us, who will be looking to gain confidence and grow with the business. The position will be managed by our Business Support Manager, with the plan to take responsibility of certain tasks, ordering of materials, stock and some projects in the future.

Purpose of the Job:

To provide a accurate administration service to the business and Directors.

Key Tasks:

• Provide general administrative support, sorting email, helping writing risk and method statements.
• Support and organization of mailboxes/email accounts as required, to ensure all emails are responded to in a timely manner. Knowledge and experience of Microsoft 365 or Microsoft Outlook and MS Office is essential.
• You will work with our business manager to implement, maintain and update the system.
• Knowledge of Xero will be an advantage, for raising quotes, checking orders against invoices received and finding client, supplier information, but training will be provided.
• Be confident with basic IT issues, and phone problems to support as required.
• Ordering of materials for projects as directed and ensuring the team have the tools needed for each job.
• Managing the office space, keeping it clear and tidy, and working with the building reception staff.

Personal Attributes:

To fulfil the role effectively you will have excellent verbal and written communication skills.

You should be able to take ownership of any query and show willingness to see it through to a successful conclusion. You will have an excellent telephone manner, be proactive and keen to learn new skills.

You must be confident and can communication with different levels of people, from our clients to our contractors and our employees.

Work remotely

• Not at this time

Hours preferred

• 930/10am start to 230/3pm finish (Monday to Friday). There is the potential of full time hours in the future or a job share will be considered of two part time administrators. Full time 9am till 17:00

Job Types: Full-time, Part-time
Part-time hours: 25-37 per week

Salary: £11.00-£12.50 per hour

Benefits:

• Casual dress
• On-site parking

Experience:

• Microsoft Office: 4 years (preferred)
• Xero: 1 year (preferred)
• Typing: 3 years (preferred)
• Administrative: 2 years (preferred)

Work Location: One location

Reference ID: Previous experience working for a building company or definitely understanding admin type role.
Expected start date: 01/03/2023