office administrator Edinburgh, Scotland
Job description
St James Quarter (SJQ) is a world-renowned retail-led mixed-use destination comprising 850,000sf of prime retail, food and leisure space, a multi-screen cinema, a world class “W” hotel, 152 private apartments and a 4-star aparthotel.
ABM UK are seeking a proactive, forward-thinking, and organised Office Administrator to join our Presentation management team to support our cleaning and waste operation at the St James Quarter in Edinburgh.
We are offering between 25 hrs and 30 hrs per week (Mon to Fri) and are flexible on start times.
The ideal candidate will be a team player who strives to be a force for good, have exceptional communication and customer service skills, be able to multitask and prioritise, and work well in a fast-paced environment.
They will have excellent IT and numeracy skills and a willingness to learn the operation.
KEY RESPONSIBILITIES
- Responding to emails and greeting visitors.
- Managing schedules, appointments, and calendars.
- Maintaining Cleaning Schedule.
- Managing the scheduling of contractors attending site.
- Processing site permits for our service providers (training will be provided).
- Taking minutes from meetings and distributing the actions.
- Creating invoices
- Processing payments and maintaining financial records.
- Logging equipment servicing and repair requests.
- Maintaining accurate client and employee records.
- Ordering and issuing of uniform.
- Social Media Management promoting the business on Linkedin.
- Managing inventory and ordering supplies as required.
- Assisting with HR tasks, such as recruitment and onboarding new employees.
- Creating and maintaining a paper-free operation.
- Producing monthly reports using PowerPoint.
- Creating and maintaining PowerBI dashboards.
- Maintaining Training records.
- Various data entry tasks.
- Rota reviewed and updated.
REQUIRED SKILLS AND EXPERIENCE
- Proficient in Microsoft Office, including PowerPoint, Microsoft Lists, Microsoft Project, SharePoint, Microsoft Teams, and Microsoft Excel
- Excellent written and verbal communication skills
- Strong organisational and time management skills
- Customer service oriented with a positive attitude
- Ability to work independently and in a team environment
- Interested in promoting innovative IT solutions
- Experienced in working in professional services (desirable)
- Knowledge of working with PowerBI (desirable)
- Awareness of B Corporation objectives: social value and an interest in sustainability.
If you have any further questions or need any additional information, please let me know.
Job Types: Part-time, Permanent
Part-time hours: 25 per week
Salary: From £12.00 per hour
Benefits:
- Flexitime
Schedule:
- Day shift
- Flexitime
- Monday to Friday
Experience:
- Administrative: 1 year (required)
- Microsoft Excel: 1 year (required)
Shift availability:
- Day shift (required)
Work Location: In person
