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Job description

The Office Administrator

The role of the Administrator to The Six Churches of Cam Vale is to facilitate the day-to-day administrative operations of the churches. The position requires a high degree of flexibility, where multi-tasking, sound decision-making, self-motivation and discretion are of prime importance.

Responsibilities

• Manage parish correspondence, including post and email and co-ordinate parish mailings.
• Act as first point of contact for enquiries.
• Deal with statutory documents, including returns, banns certificates and various applications, ensuring that all files are kept up to date.
• Provide administrative support for all matters relating to baptisms, weddings and funerals.
• Banking of cheques for fees and recording on spreadsheet.
• Preparing Quarterly Returns for distribution of fees
• Circulation of church diary of parish services and events to meet magazine and newsletter deadlines.
• Preparation of Rota of Services in conjunction with Churchwardens and members of the Ministry Team (including rector, when in place).
• Update the parish website in co-operation with the website co-ordinator .
• Attend Churchwardens' meetings and take Minutes - circulate same.
• Perform other duties as requested by Churchwardens or members of the Ministry Team.
• Maintain confidentiality of all information.
• Keep office neat and orderly.

Skills/Qualifications

• Computer literate and competent using Microsoft Office Suite - Word, Excel, Powerpoint
• Attention to detail and the ability to prioritise
• Understanding the need for, and respect of, matters of confidentiality
• Patience
• Good telephone manner
• The ability to work alone and be self-motivated
• Able to manage the unexpected
• Awareness of the legal requirements of Data Protection

The Administrator works at the hub of the Christian community so there is a need to be sensitive to Christian values. An understanding of church worship will be invaluable.

Job Type: Part-time
Part-time hours: 9 per week

Salary: From £12.50 per hour

Benefits:

• Flexitime
• Free parking
• On-site parking

Schedule:

• Flexitime

Work Location: In person

Application deadline: 21/08/2023
Reference ID: CVB/Admin/01
Expected start date: 25/09/2023