Office Administration Manager Gravesend, England
Job description
Who are AML Consulting Global Group?
The AML Consulting Global group (consisting of AML Consulting Global AML Consulting Global (UK) and Cognitas Global) have delivered projects in 65+ countries since 2011 and continue to provide training and consultancy services to organisations such as Network Rail, HMRC, Interpol, UK and international government agencies, large private and public sector companies, the education sector and international aid organisations.
We are a small team of L&D professionals, with a wide network of specialist consultants, who know the power of delivering innovative, immersive training experiences to empower, enable and prepare a workforce to be the best version of themselves.
Our business is based on transparent and strong moral & ethical values that have been nurtured through the delivery of training and technical assistance in many international countries that have emerged, or are emerging, from conflict, corruption, or political transition. We have a strong sense of social responsibility and embrace diversity.
We pride ourselves on being innovative and our own View360Global immersive learning platform is a world leader in its class. https://www.cognitasglobal.com/view360-global/
Our work environment includes:
- Modern office setting
- Regular social events
- Casual work attire
What we are looking for
You will be responsible for the management of the administration function across the Group. You will be a member of the AML Consulting Group and work collaboratively with all members of the Group Management Team to manage the office for the overall benefit of the wider organisation. You will be responsible for managing the office within its budget. You will work closely with the CEO and all Heads of Departments.
Your job will involve:
· Overall office management, finance, admin and basic HR responsibilities for a team of 6 people
o Office supplies, paper, ink for printers, coffee & biscuits
o Post in and out
o Annual leave and sickness absence management
o Petty cash
· Use the MS Office 365 Suite and SharePoint to record all relevant business activity.
· Administer our Skills for Justice [SFJ] training programs.
o Updating portal
o Chasing and distributing certificates
· Administer the licencing of our immersive training platform.
· Update and monitor our CRM (Scoro) database.
o Updating progress
o Adding tasks
o Allocating Purchase orders
o Collating invoices
o Chasing updates
· Liaise with clients.
o Prepare client contracts via DocuSign
· Organise meetings (inhouse and external)
· Manage logistical arrangements - domestic and international (fights/hotels/meeting rooms etc)
· Be point of contact for consultants in all admin requests.
o Onboard new consultants.
o Prepare consultant contracts via DocuSign.
o Reconcile consultant invoices against contracts.
· Update and maintain office policies and procedures.
· Answer and direct phone calls
All whilst providing support to the CEO.
Skills and experience that we are looking for:
Ideally you will have experience of working in a multi-disciplined role in a small business. Three or more years working experience as an Office Manager
· Excellent interpersonal skills
· Good time management
· First-rate IT skills, especially using Word, Excel, and Outlook
· A determination to get results.
· Someone who works well both on their own and in collaboration with others.
· Excellent organisational skills
· A passion for wellbeing and a desire to make a difference.
· Confidence, enthusiasm, and a positive outlook!
Why work for us?
This role offers a unique opportunity to join a friendly team who are passionate about what we do and enjoy the diversity of the work that makes every day feel different. You will be given the opportunity for professional development. This role could benefit a parent returning to work as hours could accommodate school hours.
How to apply:
If you love to be part of a team but have control of your own work and this sounds like a great fit, please click the APPLY button. Please also include your CV & a short paragraph about yourself, details about the systems you have worked on before, plus anything that might help us learn more about you.
If things move forward, the interview process will consist of an initial video call with our CEO and our departing administrator, followed by an in-person interview at our office in Northfleet.
Conditions for applying.
· You must be resident of, and have the right to work, in the UK.
· You must live within reasonable travelling distance of our Northfleet offices.
· Advance knowledge of MS applications, including Excel and Word
Job Type / Location:
· Permanent, flexible hours available / Northfleet, Kent
Working Schedule:
- Fixed Flexitime available
- Monday to Friday
Salary:
· Up to £25,000.00 dependant on experience
Benefits:
- 20 days holiday + bank holidays
- Casual dress
- Company events
- Company pension
- Flexitime
- Free parking
- Paid volunteer time
- Wellness programme
- Health program benefits
Experience:
- Administration: 3 years (preferred)
Job Types: Full-time, Permanent
Salary: £20,000.00-£25,000.00 per year
Benefits:
- Bereavement leave
- Casual dress
- Company events
- Company pension
- Flexitime
- Free parking
- On-site parking
- Paid volunteer time
- Wellness programme
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Gravesend: reliably commute or plan to relocate before starting work (required)
Experience:
- Administration: 3 years (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
Application deadline: 28/04/2023
Reference ID: CG.04.23
Expected start date: 15/05/2023
