Office Administration Assistant

Office Administration Assistant Smethwick, England

Ideal For All
Full Time Smethwick, England 20972 - 21572 GBP ANNUAL Today
Job description

Title: Office Administrative Assistant (Maternity Cover)

Hours: 37 Hours per week (12 months fixed month contract)

Salary: £20972 – £21572 per annum FTE (depending on Skills and experience)

Location: Smethwick, Sandwell

We have an exciting opportunity at our office in Smethwick for a full time Administrative Assistant (Maternity Cover).

The successful candidate will be able to demonstrate outstanding attention to detail as well as possessing excellent communication, both written and verbal, and who can handle multiple tasks simultaneously.

Job Purpose:

To provide administrative and clerical support for the Company. This role will act as the first point of contact for Ideal for All enquiries, providing appropriate support and transfer to internal & external departments/services. This role will ensure that the company office is organised and that daily tasks are completed efficiently. The successful candidate will work with team members and implement administrative systems and procedures to benefit the Company as a whole.

Key Responsibilities:

  • To undertake administrative duties to ensure the smooth day to day running of the office by, managing correspondence (Sort incoming post and frank outgoing post correctly), maintaining filing systems, typing letters and documents, with a high level of accuracy.
  • To undertake frontline/point of contact for visitors, service users or suppliers via email, over the phone or in person. Duties including welcoming visitors to the building, efficiently operating the phone system/switchboard and dealing with telephone enquiries.
  • To manage room booking databases, scheduling meetings between teams, managers or departments. To attend meetings and take minutes as and when required.
  • To ensure that company Information and displays are kept up to date, tidy and to assist in developing and maintaining visual displays, information leaflets, newsletters and brochures of IFA services/projects
  • To provide support and cover for the Single Point of Access (SPA) service as and when required
  • To ensure offices are organised, organising filing systems and stock checking on office supplies/stationery and maintain inventory.
  • Provide information/advice to individuals about a range of services.
  • To update the Company’s and any external database on a regular basis to meet monitoring requirements and improve communications within team.
  • To assist in the organisation of meetings including the preparation of any related documents, photocopying, refreshments and booking of venues.

Please apply by sending your CV with covering letter to [email protected], or call 0121 558 5555 option 4 for more information.

Please note that due to the volume of applications we receive we will only be able to contact candidates who have been selected for interview. You are advised to submit your application as soon as possible as we reserve the right to close posts at any time once we have received sufficient applications.

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. This information is available on request and can be provided in accessible formats.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Salary: £20,972.00-£21,572.00 per year

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Smethwick: reliably commute or plan to relocate before starting work (required)

Education:

  • GCSE or equivalent (preferred)

Experience:

  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Work Location: In person

Reference ID: MOAA0523

Office Administration Assistant
Ideal For All

Related Jobs

All Related Listed jobs

Sales Executive
Flex Living London, England 35000 - 55000 GBP ANNUAL Today

Initial discussions and communication with potential landlords. Attending relevant property events and exhibitions. Consistency in delivering high-quality work.

physical therapist
HCA Healthcare London, England 47000 - 31000 GBP ANNUAL Today

Roodlane Medical

Senior Physiotherapist - Band 6

Contract Type - Permanent, full time hours 38.5hrs

Salary -...

Fruit Packer (FT)
MachRecruitment Rochester, South East England, England 10.92 - 14.28 GBP HOURLY Today

This is a fast-moving environment, all team members must work whilst maintaining the highest standards of cleanliness, safety, and compliance with the hygiene

marketing coordinator
EMTX Holdings Corpus Christi, TX 25 - 15 USD HOURLY Today

We are looking someone to help market several businesses we operate

It is a part time position and responsibilities are

Drop off...

Customer Assistant
Morrisons Margate, England 21000 - 21420 GBP ANNUAL Today

Our store teams are at the heart of the local community and our Customer Assistants provide a great service and a buzz people enjoy. Its why our customers