Office Administration Assistant Smethwick, England
Job description
Title: Office Administrative Assistant (Maternity Cover)
Hours: 37 Hours per week (12 months fixed month contract)
Salary: £20972 – £21572 per annum FTE (depending on Skills and experience)
Location: Smethwick, Sandwell
We have an exciting opportunity at our office in Smethwick for a full time Administrative Assistant (Maternity Cover).
The successful candidate will be able to demonstrate outstanding attention to detail as well as possessing excellent communication, both written and verbal, and who can handle multiple tasks simultaneously.
Job Purpose:
To provide administrative and clerical support for the Company. This role will act as the first point of contact for Ideal for All enquiries, providing appropriate support and transfer to internal & external departments/services. This role will ensure that the company office is organised and that daily tasks are completed efficiently. The successful candidate will work with team members and implement administrative systems and procedures to benefit the Company as a whole.
Key Responsibilities:
- To undertake administrative duties to ensure the smooth day to day running of the office by, managing correspondence (Sort incoming post and frank outgoing post correctly), maintaining filing systems, typing letters and documents, with a high level of accuracy.
- To undertake frontline/point of contact for visitors, service users or suppliers via email, over the phone or in person. Duties including welcoming visitors to the building, efficiently operating the phone system/switchboard and dealing with telephone enquiries.
- To manage room booking databases, scheduling meetings between teams, managers or departments. To attend meetings and take minutes as and when required.
- To ensure that company Information and displays are kept up to date, tidy and to assist in developing and maintaining visual displays, information leaflets, newsletters and brochures of IFA services/projects
- To provide support and cover for the Single Point of Access (SPA) service as and when required
- To ensure offices are organised, organising filing systems and stock checking on office supplies/stationery and maintain inventory.
- Provide information/advice to individuals about a range of services.
- To update the Company’s and any external database on a regular basis to meet monitoring requirements and improve communications within team.
- To assist in the organisation of meetings including the preparation of any related documents, photocopying, refreshments and booking of venues.
Please apply by sending your CV with covering letter to [email protected], or call 0121 558 5555 option 4 for more information.
Please note that due to the volume of applications we receive we will only be able to contact candidates who have been selected for interview. You are advised to submit your application as soon as possible as we reserve the right to close posts at any time once we have received sufficient applications.
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. This information is available on request and can be provided in accessible formats.
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Salary: £20,972.00-£21,572.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Smethwick: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (preferred)
Experience:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
Reference ID: MOAA0523
