Office & Accounts Support Milton Keynes, England
Job description
Mainmark Ground Engineering (UK) Ltd is part of the Mainmark group of companies (HQ in Australia). It is an award-winning, privately-owned company which services projects throughout the UK and across Europe. The Mainmark group presents creative and effective solutions to many types of ground engineering problems in a wide range of sectors such as residential, industrial, commercial, civil engineering and mining.
Position Purpose
To provide an exceptional level of organisation to multiple office and organisational tasks to the internal Mainmark departments.
Key Responsibilities and Duties
Accounts
· Entering of purchase invoices onto accounting software.
· Support Accountant to set-up new supplier credit accounts.
· Assist Accountant with the implementation and testing of new processes & systems.
· Processing staff charge card expenses.
· Fuel card expenses reporting.
· Generating fuel card staff expense reports, entering, and analysing the data.
· Monitoring stationery and general office overheads.
· Managing mobile phone contracts and approving invoices.
· Managing office phone contract and approving invoices.
Purchasing
· Ordering kitchen and office equipment supplies - monitoring stock.
· Uniform and PPE purchasing - monitoring stock.
· Purchasing of IT equipment.
Insurances
· Maintain insurance matrix tracker.
· Ensure insurance folder is kept up to date with current certificates.
· Co-ordinate renewal of insurances with General Manager.
· Issue insurance certificates to clients.
Properties
· Manage general maintenance of Head Office and Depots.
· Consulting with and instructing sub-contractors ensuring our H & S sub-contractor forms are completed.
· Management of alarm and CCTV system.
· Ensure all certification, servicing and maintenance is diarised, carried out and documents are filed correctly.
CPD Seminars
· Creating and issuing CPD certificates to clients after attending one of our seminars.
Qualifications and Experience
· Relevant accounting qualification or experience in bookkeeping.
· Xero experience an advantage (training provided).
· Excellent communication skills, both verbal and written.
· Excellent interpersonal skills (approachable, positive, motivated, go-getter attitude).
· Good attention to detail with a logical approach to problem solving.
· Ability to multi-task and prioritise.
· Ability to manage relationships and expectations on various levels.
· Reliability/dependability and able to work under pressure.
· Ability to work with deadlines.
· Able to work in a team and independently - can manage own priorities.
· Sound computing skills, including MS word, Excel, Outlook, and CRM database.
· Proactive, positive attitude and eager to learn.
Personal Qualities
· Polite, professional, detailed data gathering.
· Outstanding attention to detail.
· Operates effectively in a collaborative team environment, establishes a rapport and builds strong relationships.
· Takes accountability and ownership.
General
This position description indicates only the main duties and responsibilities of the role. It is not intended as an exhaustive list. Mainmark reserves the right to amend this Position Description from time to time according to business needs. Any suggestions to alter the scope of your duties and improve the effectiveness of your role will be consulted with and your position description modified.
Job Types: Full-time, Permanent
Salary: £30,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Milton Keynes: reliably commute or plan to relocate before starting work (required)
Work Location: In person
