Notarial Clerk/Administrative Assistant

Notarial Clerk/Administrative Assistant London, England

Notary.co.uk
Full Time London, England 25000 - 30000 GBP ANNUAL Today
Job description

NOTARIAL CLERK JOB DESCRIPTION

Notary.co.uk are an innovative and friendly firm of notaries with a main office Victoria, central London and a secondary office Canary Wharf.

We work in a busy, transactional and fast moving office environment, assisting a variety of interesting clients on a daily basis. We are a small growing team, looking for the right person to contribute and enhance our service as we look to expand.

The role will be as a Notarial Clerk/Administrative Assistant, and will be based at our Victoria office.

The salary will be between £25,000 to £30,000 per annum, depending on experience.

We feel the role may suit best those who have experience working in a legal environment, however anyone who has an interest in the role and feels it would be a good fit is welcome to apply.

KEY DUTIES:

· Dealing with enquiries via email, telephone and PureChat;

· Managing client instructions from initial enquiry to completion (including taking instructions, reviewing documents, providing quotes, advising on requirements, managing bookings, ensuring services are completed, notifying clients and dispatching documents);

· Tracking client instructions from the initial enquiry through to completion;

· Generating invoices, emailing them to clients, emailing card receipts to finance team, assisting with credit control;

· Attending to clients at appointments, including initial greetings, scanning KYC documentation and taking payment;

· Checking notarial certificates/documents for quality control purposes;

· Scanning and binding documents;

· Ensuring Notarial Register is updated and maintained on a daily basis;

· Sorting and managing incoming post;

· Arranging and managing outbound post and couriers;

· Assisting with the legalisation of documents, including travelling to the FCDO and various embassies when required;

· Assisting with ensuring internal procedure manuals are kept up-to-date;

· Assisting as may be required with content creation on Company blogs, social media channels and website.

· Assisting practise manager/management with general administrative and office tasks and any other tasks that may be required on a day-to-day basis;

KEY SKILLS:

· Ability to work independently and in a team;

· Excellent organisational, time-management and prioritising skills;

· Fast typing;

· Ability to work in a fast moving, busy environment and meet deadlines;

· Meticulous attention to detail and strong degree of conscientiousness;

· Strong communication skills, both written and verbal;

· Excellent written and spoken English;

· Excellent customer service and phone manner;

· Proactive approach to work, and capacity to show initiative;

· Strong IT skills, particular Microsoft Office;

· Able to absorb information, including legal concepts, and convey information to others.

Work Remotely

  • No

Job Type: Full-time

Salary: £25,000.00-£30,000.00 per year

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Performance bonus

Work Location: One location

Notarial Clerk/Administrative Assistant
Notary.co.uk

Related Jobs

All Related Listed jobs

Haemodialysis Healthcare Assistant
North Cumbria Integrated Care NHS Foundation Trust Carlisle, England 21730 - 23177 GBP ANNUAL Today

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order

PAYE Telecom Engineer in Reading RG
SoundHR LTD Reading, England 24000 GBP ANNUAL Today

Optimising customers in-home set up to get the best internet speeds and ensure they understand their products which might include digital TV services.

Sales Consultant
Fresh Idea Bath, England Today

Autonomy and ability to work in a team; Strong communication and empathy skills; Complete, structured and continuous corporate training;

Product Safety Engineer - Hazardous Locations (New Graduates)
CSA Group Skelton-in-Cleveland, North East England, England 29700 - 54000 GBP ANNUAL Today

The Product Safety Engineer role is critical to ensuring that our clients products comply with global and regional safety and performance standards; this

pr
AXM Club Glasgow Glasgow, Scotland 22880 - GBP HOURLY Today

Bar & PR Staff for LGBTQI Nightclub (Saturdays & potential other nights)

#TeamAXM Want YOU!

Do you have a BIG personality? Do...