non title Malpas, England
Job description
MALPAS YOUNG PERSONS PROJECT
Registered Charity No: 1078000
Job Title: Centre Co-ordinator 6-8hrs weekly with a hope to expand.
Proposed Grade £15 per hour
Responsible to: Malpas Young Persons Project Management Committee
Job Description - Overall Objectives
1. To be an ambassador for the centre by providing a friendly and professional enquiry and bookings
service to potential and existing hirers and the wider local community.
2. To manage and maintain Malpas Youth Centre ensuring it is kept safe, secure, clean and
adequately equipped for each letting.
3. To liaise with MYPP Management Committee to ensure the smooth running of the hall in line with
their priorities.
1. Community liaison and centre bookings:
Currently some of these duties are partially covered by trustees with an aim to integrate fully or
partially over time tasks into the Centre Co-ordinator role.
● Managing an efficient but personable centre bookings process from initial enquiry and
booking/risk assessment paperwork and gathering feedback.
● To use local knowledge to encourage new rentals within the centre.
● Ensuring that all necessary documentation is filed and kept confidentially.
● Supporting administration of the centre website, ensuring all information is kept accurate
and current.
● Promoting the centre and its updated calendar of activities through regular social media
posts and other advertising media.
● Following local social media to look for opportunities for the centre and also posts by the
public in need of responses.
● Continuously improve our impact and engagement with young people and the local
community, identifying opportunities to share learning and good practice.
● Work with colleagues to grow and enhance our engagement with young people, creating
opportunities for long term relationships and involvement of young people in the wider work
of the charity.
2. Centre Management:
● Carrying out or organising repairs to fixtures and fittings in cases of wear and tear or
accidental damage, seeking quotations and liaising with outside contractors as required.
● Ensuring the facilities are serviced in line with maintenance schedules.
● Liaising with cleaning staff, users and other volunteers to ensure that the centre is unlocked
in time for lettings and is locked and secure with the alarm set at the end of the day.
● Purchasing consumables and cleaning/maintenance materials up to the spending limits set
by MYPP Management Committee.
● Complying with all requirements relating to Health and Safety and ensuring any incidents or
accidents are reported and logged in the accident book.
● Looking for ways of improving the environmental impact/sustainability of the centre whilst
ensuring it is kept warm and comfortable for users.
3. MYPP Management Committee Liaison:
● Maintaining a calendar of relevant documents and schedules and notifying MYPP
Management Committee when updates are due and/or decisions are required. This would
include insurance, utilities, maintenance/inspection contracts, license renewals, centre policy
reviews etc.
● Reporting any concerns regarding the running of the centre to MYPP Management
Committee. This includes liaising over annual leave/sickness so that cover can be put in
place.
● Sending a monthly email report to MYPP Management Committee of headlines of bookings,
income, expenditure, maintenance etc.
● To support with operations and maintenance management including being on site whilst
work is happening and obtaining quotes from external contractors.
● Carrying out any other reasonable duties as requested by MYPP Management Committee.
The Post Holder will:
● Be based at Malpas Young Persons Centre or home and be willing to travel to the centre daily if
needed.
Safeguarding statement
This post is with an organisation providing services to children and employing regulated
positions, exempt under category two from the Rehabilitation of Offenders Act (1974).
As such, an enhanced disclosure will be sought for this post and any previous convictions
regarded as unspent for the purposes of completion of this disclosure.
Data Protection statement
Employees of the company will have access to sensitive information on our young people
and their parents. It is therefore expected as part of their job that all staff will adhere to
relevant legislation to ensure that this information is kept confidential. This includes
adherence to General Data Protection Legislation (GDPR) and adherence to Privacy of
Electronic Communications regulations. Guidelines will be issued to employees on
commencement of employment.
Job Types: Part-time, Temp to perm
Contract length: 3 months
Part-time hours: 8 per week
Salary: £15.00 per hour
Benefits:
- Flexitime
Schedule:
- Flexitime
Ability to commute/relocate:
- Malpas, SY14 8HT: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (required)
Work Location: Hybrid remote in Malpas, SY14 8HT
Application deadline: 14/08/2023
Expected start date: 11/09/2023
