Find More Than 10K+
United Kingdom Jobs

At H&B we are building something really special and exciting - to help people understand how to live longer, healthier, happier lives. Our mission is to be the leading player in global wellness chosen by millions as their trusted partner for personalised wellness journeys. We are recruiting top talent in all areas of our business, from Finance to Digital Marketing, from HR to IT, as well as new functions around Health and Wellness.

So, if you are passionate about making a difference and want to work for a treasured brand that's growing, please apply. We'd love to hear from you. We are undertaking large scale transformation to provide the best possible propositions for customers, in the following ways:

• Core Omnichannel Retailer – across digital, commercial & retail operations
• Wellness Futures - launch new channels, services & concepts
• Strategic International Expansion - that support Core Transformation & Strategic Growth

The role of the Portfolio Management Office Analyst is to support the Head of Transformation Portfolio Office and the Strategy & Transformation Director in its administrative and analytical tasks .

Key Accountabilities:

Governance & Reporting

• Work in a team and take the lead to successfully manage the day-to-day processes and activities within a PMO Function.
• Co-ordinate team tasks and activities, managing to deadlines, anticipating challenges, difficulties, and pressure points
• Identify and support the mitigation of delivery risks, as well as facilitating the resolution of issues / blockers
• Work effectively with a range of stakeholders across business, technology and data teams to support the efficient running of the PMO function and to ensure that H&B Engagement Management standards are maintained throughout the delivery of the programme.
• Support the Governance structure and meeting cadence for our ongoing Portfolio Management
• Work with project leads to acquire and consolidate information required for Portfolio level reporting to senior stakeholders
• Be responsible for the production and distribution of monthly reports and meeting packs for the Strategy Transformation Partners and senior stakeholders
• Manage communications from the Governance mailbox including regular reporting cycle requests and reminders

Portfolio Management

• Understand the differences between different project / programme delivery structures and governance models
• Manage project/programme costs, including the establishment of baseline costs and tracking, and contingency planning.
• Update and administer the integrated portfolio plan as required using reports from project managers (reviewing, clarifying with projects, escalating issues / questions as required)
• Ensuring individual project plans are created and maintained, deliverables tracked against time and cost, and resource utilisation is monitored and callout out resource conflicts
• Manage the Portfolio Risks, Issues Dependencies and Assumptions register (reviewing, challenging and escalating as required)
• Manage document and information distribution, report collation and team communication
• Set up and manage a clear document management folder structure on SharePoint and other systems
• Develop and maintain a repository of project templates to support project managers

Meeting Management & Output Capture

• Organise and facilitate Portfolio / programme meetings and follow up with team members to focus on project delivery issues and actions
• Capture outputs from regular and ad hoc Portfolio meetings

Ad Hoc Support

• Provide analyst support to project managers and business leaders when requested
• Manage administrative processes on behalf of Transformation – purchase orders, invoices, recruitment pipeline
• Develop and implement a best practice ‘toolkit' and offer support and guidance to the Project Management community, when required

• Experience of programme/project co-ordination/administration and be keen to develop your career in a structured but forward-thinking environment.
• Experience of managing small projects, or exposure to the end-to-end project lifecycle, or managing substantial parts of the project lifecycle
• Experience of working within a structured project management framework
• Knowledge of project management tools and techniques
• Strong experience of the core delivery levers of scope, time, budget, quality, and risk and have insight into how they are used to create and maintain the optimum delivery mix.
• A clear understanding of governance, scoping, planning, project finances, quality, resourcing, risk and issue management, and communications.

By living Our Values you can make health and wellness a way of life for everyone:

Expertise. We're true experts, using our brilliant knowledge in everything to build trust.
Pioneering. We are curious, pushing boundaries and trying new things to benefit customers.
Inclusive. We are collaborative, we embrace diversity to deliver the best outcome as a team.
Caring. We are focused on improving health and wellness of colleagues, customers and communities.

Our Benefits for this role include, but not limited to:

• H&B Employee Discount - 25%
• Bonus
• Pension company contribution
• 33 Days Holiday per year
• Private Medical Care
• Exclusive benefits, free advice and savings from a range of retailers and providers
• Electric Car Scheme

#Hybrid