medical coder London, England
Job description
Title: Project Records Manager, Sectional Documentation project
Contract: 16 months
Salary: £35,798
About Us
We are a world-class visitor attraction and leading science research centre. We use the Museum's unique collections and our unrivalled expertise to tackle the biggest challenges facing the world today. We care for more than 80 million objects spanning billions of years and welcome more than five million visitors annually and 16 million visits to our website.
Today the Museum is more relevant and influential than ever. By attracting people from a range of backgrounds to work for us, we can continue to look at the world with fresh eyes and find new ways of doing things.
We employ 900 staff in a variety of roles, all united by our vision of a future where people and planet thrive. We need everyone to have the passion and drive to help us with our mission to create advocates for our planet and inspire millions to care about the natural world.
This is an exciting time to join the Museum as we have secured investment from the UK Government to build a new science and digitisation centre at Thames Valley Science Park, University of Reading. The purpose-built centre will house much of the Museum's collection and will include laboratories, digitisation suites, collaborative research spaces, conservation labs and workspaces
Diversity and inclusion matter to us.
Our vision is of a future where both people and the planet thrive. Diversity is one of our core values and we strive to build a workplace where everyone feels a sense of belonging. All new staff who join us learn about the importance of diversity and inclusion to the Museum and how to contribute to creating an inclusive environment.
We know we have more to do, but we are committed to ensuring that everyone who works at the Museum feels they can thrive and feel valued and respected.
Job Summary
The Museum is seeking a Records Manager
To lead on audit, transfer and management and care of Sectional Documentation and Modern Records currently held within Scientific Departments moving to the Thames Valley Science Park. The purpose of this project is to support Scientific Departments moving as part of the Programme to identify semi current records held, provide training, guidance and support to identify and process these records ready for transfer to the Modern Records Store prior to their move to the Thames Valley Science Park, and enable future accessibility to those collections.
The role will liaise with colleagues across the Museum both within the Programme team and Scientific Departments as well as the Museum Archives to audit Sectional Documentation, advocate for and facilitate transfer to the Modern Records Store, and enable future access to this material through detailed databasing.
The role will identify where there are gaps in knowledge relating to records management and will assist the Records Manager in developing training and guidance and deliver workshops and additional training sessions for staff to promote records management in the Museum.
The role will assist the Records Manager in the development and refinement of the Science Information Asset Registers to aid effective and consistent records management practice as well upholding Museum scientific practice and wider legislative requirements. The role will also work to review the backlog of records held in the Modern Record Store for either transfer to the Museum Archive, destruction or continued retention as outlined in the Museum’s Information Asset Registers.
Main Responsibilities
- Working with wider project colleagues, lead on auditing and information gathering relating to Sectional Documentation for the Modern Records.
- Undertake appraisal and weeding (as appropriate) of Sectional Documentation held within Departments and in the Modern Record Store in accordance with Museum Information Asset Registers, collections management policies and legislative requirements for Museum records under the Freedom of Information Act 2000 and Public Records Act (1958 and later amendments).
- Liaise with relevant colleagues in Scientific Departments to advocate for and arrange transfer of Sectional Documentation to Modern Records; completing relevant documentation, agreeing timescales and facilitating the physical move of the collections.
- Facilitating the income of transferred records to the Modern Record Store.
- Database transferred records in Calm records management, to recognised standards and in accordance with the relevant legislative framework including copyright and UK GDPR, to enable appropriate management of and access to the collections.
- Use, create and update relevant project spreadsheets and documentation to ensure appropriate management and recording of the project.
- Identify gaps in knowledge and assist in the development of training and guidance documents for staff relating to Sectional Documentation project.
- Host workshops and additional training sessions for staff relating to records management and the Sectional Documentation project.
Person Specification
- Postgraduate qualification in Archives and Records Management, or equivalent, recognised by ARA.
- Proven experience of records management
- An understanding of the legislation, including copyright, freedom of information, data protection and the Public Records Act (1958 and later amendments), relevant to the maintenance of and access to institutional records.
- Ability to apply organisational policies and procedures relevant to managing modern records
- Experience of records management standards and the use of Information Asset Registers or other retention and destruction schedules.
- Knowledge and experience of Axiell Calm RM or similar.
- Confident interpersonal, written and verbal communication skills including ability to advocate on behalf of the Information Management team.
- Proven ability to work effectively independently or as part of a team.
- Ability to work on own initiative to agreed timescales to take the project through to completion.
- Methodical, organised approach to work and strong attention to detail.
- Excellent IT skills
Thriving at the Museum: the way we work
We are proud to work at the Museum and have identified the qualities we all need to embody to reach our shared ambition. This sits alongside the Museum’s values and forms the framework for the way we work.
We are ambitious. To make a difference on a global scale we are big and bold in our thinking and set goals which may seem impossibly high. We act with integrity, but we are not rigid or inflexible. We are excellent at what we do and look for opportunities to make a difference for the Museum wherever we can.
We are curious. We never stop learning. We look outwards beyond the Museum and ask questions to advance our understanding. We seek out and actively listen to different perspectives. We take time to reflect, are thoughtful and open to new ideas.
We share the wonder. We are captivated by the natural world, proud of our treasures and trusted guardians of our collections. We are passionate about the Museum, enjoy telling its stories and sharing our knowledge and expertise to inspire others. We don’t take this for granted; we feel proud to work here.
We are pioneering. We are not afraid to try something new and use good judgment and evidence to take risks. We experiment, innovate, and embrace complex problems by adapting our approach. We do not dwell on setbacks or get preoccupied with problems. We find solutions.
We team up. We respect the expertise of others and recognise that we produce the strongest outcomes when we put the best ideas together. We trust each other, keep things simple and make it easy for others to do the right thing. We share information and skills so everyone is equipped and enabled to succeed. We never let bad moments grow into bad relationships. We inspire and empower each other to give our best.
We act with pace. We focus our efforts where we know we can make the biggest impact. We take tough decisions and once a plan is set, we all get behind it to make it happen. We take responsibility and don’t wait to be told what to do. We are racing against time in this planetary emergency, so we work with a sense of urgency.
General Information
All positions at the Natural History Museum are conditional subject to receipt of:
- Proof that you are legally entitled to work in the UK
- • A Standard Disclosure Check from the Disclosures and Barring Service (DBS)
- Satisfactory references covering the last 3 years of your employment or education
- Health clearance
The Museum supports flexible working.
To apply
If that sounds like you, please apply online on the Natural History Museum’s careers portal.
Closing date: 21st June 2023
Interviews expected: w/c 26th June 2023
Job Types: Full-time, Fixed term contract
Contract length: 16 months
Salary: £35,798.00 per year
Benefits:
- Canteen
- Company pension
- Employee discount
- On-site gym
- Sick pay
- Store discount
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (preferred)
Work Location: Hybrid remote in London
Application deadline: 21/06/2023
Reference ID: AZPRM
About Natural History Museum (UK)
CEO: Dr Douglas Gurr
Revenue: Unknown / Non-Applicable
Size: 501 to 1000 Employees
Type: Non-profit Organisation
Website: www.nhm.ac.uk
Year Founded: 1881
