MDT Co-ordinator Swansea, Wales
Job description
To be a core member of cancer site-specific multi-disciplinary team/s, providing full administrative and information support in all aspects and business activities of the multi-disciplinary team/s. The co-ordinator will be required to collate, record and validate data for submission to national (UK wide) and/or Wales wide based audits, including Cancer Peer Review and Cancer Standards and any local audits identified by the multi-disciplinary team/s. Ensuring submission documentation is complete within the specified deadlines.
To actively ensure that all patients are treated within National Targets set for cancer patients. Ensuring all MDT members are aware of patient’s wait status and target dates during MDT discussions, proactively taking steps to identify delays and escalate to the clinical team and relevant operational management teams to ensure that patient’s treatment schedules are brought back within target.
Manage the co-ordination of Cancer Site Specific MDT Meetings. The co-ordinator will collect all essential information as determined by the relevant data set. This requires the co-ordinator to work closely with the clinical team.
To record the outcome of each and every patient listed for discussion at the MDM (multi-disciplinary meeting) on the relevant database.
Be responsible for and ensure that any appropriate follow-up actions from MDT meetings are carried out as identified during the discussion, e.g. Patient requires a CT scan, check request have been made and re-book for MDT when appropriate
In order to facilitate the efficiency of the MDT meeting, it is the co-ordinators role to organise the key elements required, e.g. radiology and pathology reports are ready in order to ensure that the information is available at each meeting.
To challenge the progress of patients’ journey with all members of the cancer MDT
Take responsibility for running regular data quality and validation reports from the relevant database.
An extensive knowledge of all the cancer sites and other team dynamics is required in order to cross cover for other MDT co-ordinators. To keep an adequate preparation guide to be used in the post holder’s absence.
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.
There are also apprenticeships, work placements and volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.
KEY Responsibilities:
1. Manage the co-ordination of Cancer Site Specific MDT Meetings which may include a pre MDM triage meeting. As a core member of the MDT the co-ordinator will collect all essential information as determined by the relevant data set. This requires the co-ordinator to work closely with the clinical team, highlighting information deficits to ensure completeness of data.
2. The co-ordinator will use the Canisc MDM Module to record the outcome of each and every patient listed for discussion at the MDM (multi-disciplinary meeting). Following the MDM, the co-ordinator, as means of communication with the GP/referring clinician and onwards referral will, in a timely fashion, produce a letter from Canisc, which will include the outcome and recommendation of the discussion.
3. Be responsible for and ensure that any appropriate follow-up actions from MDT meetings are carried out as identified during the discussion, e.g. Patient requires a CT scan, the co-ordinator will check that the request has been made and being progressed in a timely manner and a follow-up discussion arranged if required.
4. In order to facilitate the efficiency of the MDT meeting, it is the co-ordinators role to organise the key elements required, e.g. the requesting and collection of case notes, radiology and pathology reports in order to ensure that the information necessary for effective team functioning is available at each meeting. In addition, the role also requires the post holder to arrange the availability of venues and catering requirements as well as formally setting up the equipment and seating arrangements at the venue.
5. At a frequency determined by the Health Board Cancer MDT Operational Policy, support the MDT lead to organise and facilitate all business meetings by arranging venues, sending invitations, circulating agendas and relating documents. The co-ordinator will take and formally document the minutes of the meeting and co-ordinate the actions from each meeting.
6. To challenge the progress of patients’ journey with all members of the cancer MDT and to actively seek and persuade clinical service providers to alter existing appointments (by prioritising cancer activity) to ensure the cancer pathway is maintained.
7. Where personal intervention is unsuccessful, to escalate to the appropriate operational management team in a timely manner to allow corrective action to be achieved.
8. To work in partnership with Lead Cancer Clinicians ensuring completion and accuracy of the clinical information recorded. Ensuring timely completion in order to meet specified deadlines, e.g. Cancer Standards / Peer Review.
9. Take responsibility for running regular data quality and validation reports from Canisc. The co-ordinator will produce an activity and outcomes report at least annually for discussion at the MDT business meetings and to inform the Cancer Improvement Team of the findings and progress.
10. To convert complex medical terminology provided by clinicians, either verbally or written into codes using the relevant clinical coding classification books (ICD-10 & OPCS-4). The relevant coding information is then entered into the Canisc database and verified through the hospital PAS system.
11. An extensive knowledge of all the cancer sites and other team dynamics is required in order to cross cover for other MDT co-ordinators, when appropriate, for periods of leave to ensure continuity of service. To keep an adequate preparation guide to be used in the post holder’s absence.
12. Daily exposure to distressing and emotional circumstances through confidential and sensitive patient information relayed at the MDM and through audit of case notes and pathology reports.
13. Initiate the use of, and operate Video Conferencing Equipment within the MDT environment, and liaise with relevant personnel to ensure the maintenance and purchasing of specialist additional equipment.
14. To work with the CIF Team (Cancer Information Framework i.e. The WCN Information Specialists or Trainers).
