Mayor’s Personal Assistant Swindon, Wiltshire, South West England, England
Job description
Are you interested in putting the people of Swindon at the heart of everything you do? Can you work in a fast-paced environment with Councillors and Senior Officers who are ambitious for Swindon?
Your next role
You will be a self-starter, organised, have excellent interpersonal skills and be able to build, develop and maintain good working relationships with people in a wide variety of organisations and to be able to deal with sensitive and difficult matters with tact and diplomacy.
The Mayor’s Personal Assistant is an important role principally managing the Mayor's diary, but also responsible for oversight of civic procedures and maintaining civic standards. The role will involve:
- Reviewing and responding to the online bookings made for the Mayor’s attendance at events in a courteous and timely manner
- Organising a weekly diary for the Mayor
- Liaising with internal and external stakeholders
- Organising key events such as the Mayor’s Annual Dinner
- Budgetary responsibility for the service ensuring all corporate financial targets are met
- Managing incoming correspondence and queries to the Mayor
- Keeping up-to-date with national and local civic issues, best practice and guidance issued by the National Association of Civic Officers, and maintaining the highest standards in respect of civic life at the Council
This role also works closely with the other staff at the Council in providing an excellent service to the Mayor.
You must be fluent in the English language (as a requirement of Part 7 of the Immigration Act “for the effective performance of a customer-facing role”).
Your next package
Please see our Rewards and Benefits offer for more details.
As an employee, you will receive a diverse and exciting environment in which to work, encouraging creativity and innovation whilst recognising the need to support ongoing personal development and a flexible work life balance.
For Swindon to thrive in the future, we need to lay the foundations now. It’s why our regeneration and transformation programmes are already underway. So, you’ll be joining us at an exciting time on our journey. We’ll look to you to share your knowledge, influence decisions and drive real, positive change. With your contributions, we’ll achieve our vision of a prosperous, re-vitalised Swindon by 2030 together. And you’ll be proud to say it was made better with you.
Your next steps
Read the role profile and select the Apply button where you will be redirected to the Swindon Borough Council website to complete our online application process. Clicking the ‘Apply’ button on this job website is not an application, you must register on the Swindon Borough Council website in order to be considered for the role.
Potential applicants are sometimes put off if they don’t meet 100% of the requirements. We think individual experience, skills and passion make all the difference, so if you meet the majority of the criteria, we’d love to hear from you.
For further information about the role please contact Matt Box on 01793 463999 or email [email protected]
If you are experiencing technical issues submitting your application please email [email protected]
