Marketing Assistant United Kingdom
Job description
Full time (36.5 hours per week) Permanent position.
We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.
What we do
Warwick Arts Centre sits at the heart of the University of Warwick campus in Coventry. Alongside a busy and wide-ranging artistic programme of live events, exhibitions and cinema screenings, we work to deliver events and activities that are open and accessible to all.
Who we need
We believe that the arts can be an extraordinary source of wisdom, support, connection, understanding, joy, and inspiration for everyone. It’s our job to bring art into more people’s lives and we’re looking for a Marketing Assistant who can support us with this mission.
No day will the same and you will be supporting the marketing team in delivering a wide range of marketing and admin activities for our wide range of performances, screenings and events including:
Event loading onto our website
Foyer space dressing
Copywriting and proofing marketing materials
Distributing marketing and visiting company materials
Email marketing and advertising support
Creating social media content
This is a hands-on role working in an extremely busy office that will require you to use your relationship building skills daily in our face-to-face operation. In return, we offer a fantastic career opportunity working in arts marketing at a world-class arts and entertainment venue.
To find out more or arrange an informal conversation about the role, please contact:
[email protected]
Job Description
To support the marketing team in delivering a wide range of customer-centric marketing activities.
To provide administrative and clerical assistance to the marketing team.
DUTIES & RESPONSIBILITIES
Projects
Provide support and assistance to a portfolio of business areas within CCSG and the Innovation Group where required.
Marketing activities including:
- Copywriting – preparing draft copy (long and short form) for marketing manager/officer approval for use on multiple channels
- Email marketing including preparing lists of email addresses for a campaign including cleansing data, sourcing lists, responding to customers, running reports and analysing statistics.
- Direct marketing including preparing, sourcing and cleansing data lists against set procedures, setting up mail merge documents, printing letters and helping with fulfilment and distribution.
- Undertaking market research including undertaking desk research, analytics and preparing reports on customer feedback
- Regular benchmarking and competition monitoring
- Supporting with web management including SEO, content development, user testing, link building and content swapping
- Helping to create, manage, develop and evaluate effective social media content and campaigns
- Advertising support including briefing agencies or suppliers, sourcing appropriate print and online media and confirming key details such as audiences served, key deadlines and format requirements.
- Acting as ‘eyes and ears’ for the customer when out and about across campus and feeding back information to the marketing team to address
- Help to prepare, organise and manage events and exhibitions where required both on and off site including administration on behalf of the teams
Team support
- Support the team with general project tasks, which may involve working on a wide variety of projects across CCSG and the Innovation Group, supporting the development and distribution of content and collateral.
- Assisting in the briefing of internal and external resources as required e.g. design, artwork, print and photography
- Ordering promotional items for events or for customer visits
- Sourcing best prices for small quantities and making sure items are appropriate for purpose
- Managing project timelines, coordinating activity and communications between marketing teams
- Preparing briefing information for different teams across CCSG and the Innovation Group when required e.g. collation of samples/visuals and costs and feeding back to other teams the comments of the marketing team
- Help to ensure that all material produced is free from errors and omissions
- Take ownership of small projects/ smaller sections within a larger project – reporting into the relevant marketing manager or officer
- Help with the preparation and distribution of marketing material across campus
- Help with the preparation of evaluation reports relating to campaign successes
Administration:
- Ensure that all work is saved in the correct place on the server and/or is filed in a way that can be easily accessed by other team members
- Managing the supply of marketing materials
- Support the marketing team to manage assets and consent for assets created for the individual brands – e.g. images, video, case studies etc
- Prepare for and attend status meetings, ensuring accurate notes on all matters arising are distributed to the project teams
- Ensure that all conversations in respect of meetings, quotes, confirmations, instructions are put in writing immediately, and distributed or filed where appropriate
- Ensure that any samples received are disposed of in an appropriate manner or returned to suppliers
- Obtain at least three quotes for all bought in services
- Provide accurate and complete purchase orders within 24 hours of commissioning the work
- Set up meeting rooms for meetings/brainstorms
- Participate in meetings, brainstorms and focus groups
- Keep up to date with developments/news in the marketing industry relating to the different sectors within CCSG and the Innovation Group
- Help with general office tasks
Working with MCI team
- Work to maintain high standards of professional marketing and communications activity
- Work to support other teams where required (with the agreement of your direct line manager)
For further information about the University of Warwick, please read our University Further Particulars.
For further information about the department, please visit the departmental website.
Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.
We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here.
The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students. Further information about the work of the University in relation to Athena SWAN can be found at the following link: Athena Swan (warwick.ac.uk)
The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.
Right to work in the UK
If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa in the UK points-based immigration system please click on this link which contains further information about obtaining right to work in the UK and details about eligibility for sponsorship for a Skilled Worker Visa.
Please refer to this link for a full list of the benefits here.
