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managing director office manager Chelmsford, England

Vistry Group

Full Time Chelmsford, England 47558 - 29199 GBP ANNUAL Today

Job description

Role Overview:

We have a fantastic opportunity for a PA to the Managing Director and Office Manager to join our team within Vistry Housebuilding Eastern, at our Chelmsford office. You will be providing full administrative support to the Managing Director, as well as carrying out ad-hoc administrative tasks delegated by the business.

This role would suit an individual that already has experience as a PA / Executive Assistant or Office Manager and is looking for a new challenge, ideally you will have experience gained from housebuilding and/or residential construction.

We are pleased to say, this role can accommodate agile working arrangements.

Let’s cut to the chase, what’s in it for you…

Competitive basic salary and annual bonus
Agile working arrangements possible for this role
28 days annual leave plus bank holidays, and the option to buy up to 5 days per annum
Private Healthcare
Company contributory pension scheme
Life assurance – 4 x your annual salary
Sharesave scheme
Cycle to work scheme – up to £3000
Support with a professional membership
Denplan, GymFlex and many more…

In return, what we would like from you…

Behave in line with our company values – Integrity, Caring and Quality
Highly proficient in Excel, PowerPoint and other Microsoft applications
Professional and proactive approach
Strong command of the English language with excellent written and verbal communication skills
Ability to successfully engage with a wide range of stakeholders
Strong attention to detail
Excellent organisational skills and ability to multi-task
Can do attitude and willingness to find answers even if you might not know the answer immediately
Able to manage information of a confidential and sensitive nature
Ability to work under pressure, managing conflicting demands
Empathetic
Approachable
Previous experience in a PA function highly desirable
Previous experience in a construction environment or would be advantageous.

More about the PA to MD and Office Manager role…

PA Function

Collation of board packs as required on a routine basis, plus liaison with JV partners.
Assist the MD in collation of briefing papers, reports and presentations.
Support in compiling professional standard presentation materials and documents in Microsoft Office, PowerPoint.
Oversee and maintain the Region’s online presence on the internal company intranet DUG.
Oversee document execution and ensure adherence to governance processes.
Undertake a wide variety of administrative duties such as expense claims, mileage submissions, travel itineraries and accommodation bookings.
Organise corporate and staff events as required such as conferences, workshops, social events.
Deal with incoming mail as appropriate and allocate items where possible. When appropriate originate replies under own signature or prepare drafts/documentation for signature.
Support the Group HR function for the Region as and when required.
Respond to and resolve a wide range of queries from internal and external stakeholders.
Assist the MD with communications and other ad hoc tasks as required.
Maintain and collation of Corporate Hospitality information.
Management of Regional credit card facility, receipts and COINS input.
Complaints management.
Lead on charity events and promotion of staff / community activities throughout the Region.
Attend Group PA events and liaison meetings.

Office Management Function

Directly manage Reception staff and associated duties. Providing cover during busy periods, sickness and annual leave.
Provide coordination and leadership to the wider administration team.
Receive visitors and provide refreshments / organise catering as needed.
Act as point of contact and liaison to landlord and Group Facilities.
Ensure relevant information is communicated to admin resources at all times and that team briefs are attended.
Process new starters including IT arrangements, inductions etc.
Maintenance of all office facilities including building maintenance, security, monitor cleaning contract, utilities contract as required, etc.
Manage overhead orders as required.
Responsibility for H&S in the office, and upkeep of premises plans and business continuity plan, including fire risk assessment, fire marshals, first aiders and mental health lead.
Ensure that all areas around the office are clean and tidy, free from any hazards and maintained to an acceptable standard – photocopy areas, meeting rooms, kitchens, toilets etc.
Update and distribute staff telephone directory and Site / Hub Directory
Ensure the quality and the importance of implementing Company procedures.
Assist with external audits as required.

Inclusion and diversity are paramount to us here at Vistry Group – we firmly believe that this culture nurtures stronger performances across the wider business. All of our applicants and employees are treated fairly and respectfully, regardless of any protected characteristic/s. If you require assistance with regards to reasonable adjustments during your application process with us, then please do not hesitate to contact us – we will always be happy to help.

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