MAM - Executive Assistant, Edinburgh Edinburgh, Scotland
Job description
This is a fantastic opportunity for an enthusiastic Executive Assistant looking to apply their existing experience and develop their career. This is a fast-paced role requiring a positive, confident and proactive approach for someone who can work productively in a pressurised environment.
Your responsibilities will include, but not be limited to:
- extensive calendar management, including booking meetings, managing conflicts and booking rooms/catering etc;
- Booking and confirming extremely complex travel arrangements including producing comprehensive travel itineraries, flights, hotels, cars, trains and visas;
- processing purchase orders and invoices on Coupa;
- processing monthly Amex / expense claims in Concur ensuring deadlines are adhered to;
- Completing and coordinating Revenue Booking Forms;
- Assisting with office Charity events and External Client events;
- Providing cover for reception team;
- General administration and support including printing, bonding, scanning etc;
- Providing support for other Executive Assistants as required
To be successful in this role you will have a minimum of 5 years work experience supporting senior directors and a team within a fast-paced office environment. You will have strong Outlook experience and be able to manage several calendars, working across different time zones; coupled with:
- a good working knowledge of MS Word, MS Excel, MS PowerPoint and strong MS Outlook experience
- excellent attention to detail and organisational skills,
- ability to balance conflicting priorities and make decisions accordingly;
- proactive and enthusiastic attitude, with the ability to anticipate needs of team members and act as necessary;
- good judgement and discretion on confidential matters
- working as part of a team.
If you are ready to take on a new role in a busy team, we look forward to hearing from you.
About Macquarie Asset Management
In Macquarie Asset Management you will join a global asset manager that aims to deliver positive impact for everyone. Trusted by institutions, pension funds, governments, and individuals to manage more than A$773/€523/£440/$US578 billion in assets globally, we provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.
All figures as at 31 March 2022.
Our commitment to Diversity, Equity and Inclusion
The diversity of our people is one of our greatest strengths. An inclusive and equitable workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of ‘empowering people to innovate and invest for a better future’, we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.
As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.
Joining Macquarie means you’ll be able to work in a way that suits you best. With the right technology, support and resources, our people can work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.
About Macquarie
A career at Macquarie means you’ll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world—whether it’s accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure. At Macquarie, we’re empowering people to innovate and invest for a better future.
Our size and international presence means your work can take you anywhere—across business groups, disciplines, sectors and borders. With 18,000+ employees and offices in 33 markets around the world, we’re a truly global organisation.
You’ll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued. You’ll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you’ll have the opportunity to make a difference.
Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, specialist advisory, capital raising and principal investment.
Work type: Fixed term
Location: Edinburgh
Category: Mid-level, Administration & Support
Group: Macquarie Asset Management
Division: Real Assets
Recruiter: Klaudia Janicka
Opening Date: 13/2/2023
