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With over 200 years of experience, Buckles Solicitors LLP is an award-winning firm that provides world-class client experience and services on a comprehensive range of legal services to both businesses and individuals in the UK and internationally.

Delivering effective and cost-efficient legal solutions from our offices based in Cambridge, London, Nottingham, Peterborough, Solihull, Stamford, Paris and Milan.

We recognise that all this is possible due to our team of highly dedicated, enthusiastic professionals across our locations. We pride ourselves on providing a positive work environment where independent thinking and new ideas are actively encouraged and where every member of the team genuinely can make a difference.

Buckles carries the LawNet Mark of Excellence and is Investor in People Gold accredited.

Purpose of the role:

Providing seamless legal services to clients and supporting a team of lawyers and secretaries.

As the Legal Secretary you will be:

• Creating invoices and credit notes
• Completing monthly expenses
• Sending client’s receipts of monies paid by card
• Carrying out audits on lawyers’ files to ensure they are compliant with AML and SRA regulations
• Amending documents and letters
• Keeping the document management system updated with any changes in client’s information
• Working with Oyez Speech 7 to outsource documents, print from the ‘outsource’ tab if necessary and complete department dictations
• Providing efficient diary and email management
• Providing effective management of visitors and calls
• Handling incoming and outgoing mail
• Recording the teams Business Development activities
• Managing communication with internal and external contacts ensuring that the HODs are informed of all matters
• Preparing correspondence, presentations and documents when required
• Providing ad hoc personal administrative assistance to all
• Creating zylpha bundles when necessary
• Covering other areas of support due to holidays/absence

Who is our ideal candidate?

• Highly organised person with great administration skills
• Excellent written and oral communication skills
• Have excellent planning and prioritisation skills
• Good understanding of word for formatting, track changes etc.
• A driven person with positive enthusiasm to get the job done
• Have a high degree of resilience
• Ability to perform well under pressure to meeting necessary deadlines
• Demonstrate and maintain a calm approach
• Ability to be resourceful with good time management skills

What to expect in our interview process:

• 30-minute call with our Talent Manager
• 1 hour call career history with the Hiring Manager
• Skill testing

We are an equal opportunities employer and as a firm our values are:

Responsible – taking initiative and seeing things through
Empowering – supporting others to develop and change
Sharing – showing collaboration and sharing of best practice/success
Positive – finding the win/win – even mistakes can become positive, learning experiences
Empathetic – understanding things from other’s perspectives
Communicative – defaulting to an open, collaborative culture
Trustworthy – trusting in and being trusted by people

Due to the number of applications that we receive we are not always able to respond. If you do not hear back from us within seven working days please assume you have not been successful on this occasion.