Legal PA - London London, England
Job description
LOCATION – LONDON
Hours of work: 9.30am - 5.30pm, 4 days per week.
Role Overview
A busy role involving a very high degree of organising, diary management, travel and itinerary planning and strategic secretarial support. This role is intended to embrace a team-working approach, collaborating with senior members of the firm, lawyers and support teams to fulfil the needs of the business. Very close knowledge of and engagement in the business of the firm is essential to success. You will be confident in attending meetings, taking detailed minutes and managing agreed actions points and will be au-fait with firm strategy and relevant business plans.
Candidate Overview
We're looking for a highly motivated individual who has an ability to build relationships quickly with a wide range of stakeholders on an international basis. You will have strong administration, communication and organisation skills and will offer high level client service delivery. Flexibility around start and finish times is expected.
Additional competencies
We are looking for someone who can demonstrate:
- A real and genuine interest in the business of running a large and international law firm and all aspects of its strategy and operations
- An ability to build relationships quickly with a wide range of people, with the confidence to work with (and to some extent manage) senior people across the firm
- Polite and tactful at all times
- A very high level of autonomy and who can work with very limited supervision
- Proven ability to work at senior management level and manage people of a senior level within the firm
- Passion, reliability, combined with a ‘can do’ and patient approach
- Extremely proactive self-starter
- Ability to prioritise and quickly identify and understand the key issues
- Confident, engaging and open personality.
- Desire to work collaboratively.
Key Strengths
Key strengths needed in particular role: A proactive and flexible approach; well organised and use of initiative; a self-starter with strong people skills; meticulous eye for detail and accuracy; excellent organisational, communication and administrative skills.
Technical Skillset
Key skills needed in particular role: Advance knowledge of Microsoft 365 applications
Desirable skills needed in particular role: iManage (Document Management System); Aderant (Finance System); InterAction (Client Relationship Management System); BigHand Hub/Now (Workflow Management System).
Behaviours
Key capabilities needed in particular role: Robust and works well under pressure; a strong team player; enthusiastic with a keen desire to get involved; a positive can-do attitude.
Experience
The ideal candidate should be competent in the following areas : diary management including multiple mailbox management; national and international travel; business development and event planning; monthly billing processing and management; file opening processing and drafting of letters of engagement; attending meetings, taking minutes and following up on actions agreed.
A strong legal or professional services background is preferred for this role but not essential.
Our Benefits
- The opportunity to join a global, innovative and forward thinking firm;
- 'Agile' working on ad hoc basis;
- Competitive salary and benefits package, including 25 days holiday, private healthcare; annual gym loan; season ticket loan; choices benefit package and a contributory pension;
- Dedicated administrative support provided by our Team Administrators; and
- Dedicated document creation and/or amends by our Document Services Centre.
About Us
Pinsent Masons is a global professional services business with law at its core. We rank amongst the top 75 law firms globally, with a long-standing reputation for delivering high-quality legal advice rooted in its deep understanding of the sectors and geographies in which its clients operate.
We know that our culture sets us apart, and with over 430 partners and over 3000 advisers operating across 26 locations throughout the UK, Europe, Africa, Asia Pacific and the Middle East, it is at the heart of our success as a leading international law firm. Our core values are Approachable, Bold and Connected and as a firm we hold these in high regard. Personally and collectively, we live them every day and our firm is a better place for it.
Pinsent Masons stands out, in particular, for its innovative approach to service delivery. Our roots in the UK may trace back to 1769, yet we are still recognised as one of the most forward-looking and innovative organisations in the country. Global awards include Law Firm of the Year 2019 (Legal Business Awards 2019); Employer of the Year 2019 (Stonewall) and Law Firm of the Year 2018 (The Lawyer).
For any queries or for a copy of the full job description then please contact our in-house recruiter Sophie Walls. Please note we only accept CVs that are logged on the Recruitment portal.
At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/ long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.
#LI-BOSW
