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The PA will move throughout the organisation covering a vacant position or for Legal PA's who are on leave, key practice area knowledge – Litigation.

Inclusiveness and Diversity

At Fieldfisher we are committed to creating an inclusive workplace where everyone feels valued, motivated and able to be themselves. Our Inclusiveness and Diversity ("I&D") Strategy is firmly rooted in Fieldfisher's overall business strategy; we very much view I&D as being core to the business and we aim to integrate it into all our systems and processes.

Accessibility information for our UK offices can be found on our website: https://www.fieldfisher.com/en/locations/united-kingdom

Please note Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.

Duties will include:

• Diary management responsibilities including making appointments, organising meetings and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
• File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date. Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
• Proactive client liaison including take messages, pass on information and deal with simple queries.
• Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
• Management and co-ordination of the Partners’ billing and financial requirements.
• Audio and copy typing of legal documentation and correspondence to a high standard.
• Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
• Assist with the bundling for hearings and trials.
• Organising conference calls on behalf of the fee earners in a timely fashion.
• Organising transport, accommodation and related documentation for international travel as required.
• Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner.
• Maintain CRM by updating InterAction and maintaining fee earner contact list.
• Support Marketing and Business Development administration e.g., prepare alerters, presentations, contact sheets etc.
• Any additional ad hoc tasks as required.
• Be a role model and exemplify the firm's values.

• 
  Previous experience of being a Legal PA is desirable.
• Must possess organisation and prioritisation skills, and good attention to detail.
• Must be able to communicate effectively and build good relationships with clients and staff within the firm.
• Must work well as part of a team.
• Must be a competent, fast and accurate typist.
• Must be competent at producing legal documents to a high standard.
• Must be competent at restyling simple documents into house styles or client styles.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Sound technical skills in the following areas:
• Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).
• Minimum typing speed of 65 wpm with a good level of accuracy.

What can we offer?

Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance and income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more.

All of Fieldfisher's UK locations are based in modern offices, close to transport links. We're all aboard the 'hot-desking' bandwagon but who isn’t?! There is nothing better than a modern, open plan workspace that encourages learning and development and a sense of camaraderie.

With diverse teams across Fee Earning and Business Support, summer and winter parties and our Ministry of Fun (quiz nights, cake sales, group runs, sports teams etc.) we really have nailed this collaborative and fun work environment thing. But please don't take our word for it, check out our website and social media accounts to see for yourself!