Legal Executive London, England

L'Oreal

Full Time London, England 32000 - 66431 GBP ANNUAL Today

Job description

L’Oréal UKI Legal Assistant/Executive

We are seeking a dedicated and proactive Legal Assistant to join our legal team! This role involves a diverse range of responsibilities, including legal support and administrative tasks, and the successful candidate will be highly organised, detail-oriented, and have excellent communication skills.

When you look at L’Oréal, what do you see? If all you see is lipstick, look again and experience the Freedom to go Beyond the ordinary. That’s the beauty of L’Oréal. We operate in 150 countries on 5 continents. With 36 international brands and 86,000 employees worldwide, we’re well on our way to fulfilling our common purpose: to create beauty that moves the world.

By 2030 we want to capture over another 1 billion consumers around the world. How? By creating cosmetic products which meet the infinite diversity of consumers beauty needs and desires, and always through digital innovation. Not only that, but taking our sustainability goals seriously; moving us to a more inclusive and sustainable society, for every generation.

Our brands, dynamic culture, and always being our own challenger mean that we offer freedom and opportunity you won’t get anywhere else.

If you want the Freedom to go Beyond, we’ll see you at L’Oréal.

Our Corporate Division supports the 4000+ strong workforce in L’Oréal UK & Ireland. It’s a fast-paced and dynamic environment when you’ll have visibility over our 4 Divisions and play an integral role in moving our business forward.

We embrace our entrepreneurial spirit in everything we do, always challenging ourselves to new ways of doing things. That means looking for innovative solutions, sustainable developments, and having the freedom to go beyond the ordinary.

Our founder Eugène Schueller once said that “a company is not walls and machines, it’s people, people, people”. Joining our corporate teams means joining the world leader in beauty, at the cutting edge of innovation. But above all, it means becoming part of a team of talented and inspiring people.

Key responsibilities:

Legal Support:

Become a valuable member of our legal team by assisting with day-to-day activities. This includes preparing and drafting legal correspondence, conducting research on various legal topics, and helping with filing documents at Companies House.
Get hands-on experience in contract drafting and amending. You'll use standard templates, track changes, and compare and contrast techniques, ensuring we use the right terms, descriptions, signature blocks, and schedules.
Embrace our modern approach to contract signing by preparing contracts for e-signature on DocuSign through our contract automation platform Ironclad.
Work closely with external solicitors and internal departments to gather evidence and progress personal injury litigation cases, create new case files, and maintain existing case filing with care.
Take ownership of our Legal SharePoint and Ironclad platforms, collaborating with the legal team to keep legal guidance and contract templates up to date.

Administrative Support:

Support our General Counsel by providing PA services, such as diary management, arranging travel bookings, and processing expenses.
Offer a helping hand to other members of the legal department, providing various administrative services as needed. You'll also keep track of team holidays and training sessions.
Be a friendly and knowledgeable point of contact for any queries from colleagues across the company, resolving them accurately and promptly.
Play a crucial role in organizing meetings, trainings, room bookings, and catering arrangements. You'll also ensure smooth IT and technical support during events, collaborating with other departments' PAs and team assistants for seamless coordination.
Take charge of setting up and keeping track of Legal Team meetings, making sure they run on schedule.
Be the expert in handling purchase orders for the legal department. Efficiently manage them and handle SAP web cycles to ensure timely payments to suppliers.
Be on top of things when it comes to dealing with internal and external mail, prioritizing incoming papers and requests in a timely manner.
Get creative! Help in putting together engaging presentations for various events using PowerPoint.

Essential qualifications and skills:

Legal education: We’re looking for someone with a Law degree or the Graduate Diploma in Law. Legal Practice Course or a Higher Professional Diploma in Law (CILEX) qualification are not essential but could be an advantage.
Previous legal experience: Whether you've worked as a legal executive, paralegal, legal secretary, or team assistant in a law firm or in-house legal team, we need someone who has experience working in a fast-paced, people-oriented environment.
Tech-savvy: Advanced Microsoft Office skills are essential for this role, especially Word, Excel, PowerPoint and Outlook.
Communication and organisation: Great communication and organizational skills are highly valued in the team. Attention to detail, accuracy, methodical approaches and strong record management are all vital to succeed in this role.
Initiative and efficiency: You should be proactive in resolving queries, able to handle matters confidentially and efficiently and exercise good judgment when making decisions. We'll trust you with confidential information and projects, so discretion is crucial.
Keen interest in law: We expect you to be interested in law as this role involves a lot of legal support and working closely with other members of the legal team.
Language skills: Fluent spoken and written English, as well as having good numerical skills is a must.

We believe in building a positive and collaborative work environment, where everyone's contributions are appreciated. Join our friendly legal team and make a real impact!

You show

Ambition: You anticipate, think and dream big, demonstrating a high level of aspiration. You are self-driven and show proactivity, especially when seeing problems as challenges. You thrive for exceptional performance.

Judgement: You can balance operational and strategic thinking, challenging the status quo and managing confrontation effectively. You cut quickly through complexity and ambiguity whilst also thinking sustainably and are future-oriented. You reduce complexity to get things done.

Resilience: You always demonstrate purpose and ownership mindset but manage your own energy well. You uphold positivity for others and persist, bouncing back when faced with obstacles. You step back at times and accept limits.

Empathy: You cooperate and network effectively, creating genuine and trustful relationships with diverse people. You are sensitive to beauty and related emotions, always supporting others and showing benevolence. You understand and respect others’ feelings and motives.

Learning Agility: You are a self-motivated learner, showing self-awareness and demonstrating openness and curiosity. You experiment and learn from mistakes and past experiences, always showing courage and stepping out of your comfort zone. You support the development of a learning culture.

You get

We put people development and learning at the heart of our business; we’ll help you master your role and develop your technical expertise, and you’ll also benefit from exceptional management and leadership programmes. From face-to-face programmes and online bitesize sessions to our global online learning resources, you’re actively encouraged to embed learning into your daily life and are rewarded for continuous improvement. With world class upskilling platforms at your fingertips such as LinkedIn learning and Coursera, which allows you to gain qualifications from over 1000 universities from around the world, your learning and development really is in your hands.

Looking for a good work/life balance? With our new hybrid working scheme, you can take a flexible approach to work as well as benefit from early finishes on Fridays during the summer...so you can enjoy more time with your friends and family.

As any great employer should do, we make sure we look after your financial wellbeing. That’s why we have a great pension plan, profit share scheme and many more incentives to give you the security you deserve. We also put employee health and wellbeing at the front of everything we do; fully training employees as mental health ambassadors to support and educate ourselves further. There’s also the chance to enrol in medical and dental insurance, gym discounts, health check-ups and even yoga and Pilates classes to employees in all of our locations.

Oh, did we mention that as an employee you also get discount sales of up to 70% off throughout the year on our 36 brands? Plus, you also get the option to share that in our Friends and Family sales as well!

How we recruit

At L’Oréal, we take pride in creating a diverse, equitable and inclusive environment where everyone is welcome and their contributions are valued. When we recruit, hire, train, promote or engage in any other employment practice, we are committed to being an inclusive employer regardless of race, religion, gender identity, sexual orientation, national origin, age, socioeconomic status, medical condition or disability, or any other protected status. When we look for talent, we welcome difference - different backgrounds, experiences, personalities and perspectives. The beauty we find in our differences gives us the freedom to go beyond. That’s the beauty of L’Oréal.

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