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As an Executive Assistant in the Legal department of the Investment Bank, you will be required to support the senior tier executives of the firm within this fast-paced environment. Candidates should possess significant knowledge and expertise with an advanced skill set, able to demonstrate at interview their ability to support at this senior level. Working with limited direction and sound judgement you will have gained experience in a similar position within the financial and/or legal industry for a minimum of 5 years ensuring a solid Legal EA background and possess a strong degree of flexibility given the demanding nature of this role.

Additionally, you should have a high degree of confidentiality, strong work ethic, good time management, resourcefulness, diligence, and a strong business and client deliverable focus. Abilities to work outside the core Legal EA responsibilities is desirable as there may be additional hybrid assignments relevant to Line of Business.

Job Responsibilities

• Internal and external client handling to include client facing interaction with senior public figures and officials across various industries globally plus the co-ordination of department scheduling & transactional activity
• Expense management through the firms applications. Oversight of expense processing for travel related expenses, Vendor and client billing and external counsel settlement
• Passport management - opening and closure of matters
• Business change responsibilities - On/offboarding of teams personnel and associated work
• Document production and editing using MS Office suite
• Oversight for centralised record management using Sharepoint and iManage as a central repository
• Ability to face off to wider support groups and partner with Business Management and other key business stakeholders cross Line of Business. Confident to act on behalf of seniors with a strong degree of ownership
• Ability to utilise internal systems, complete accurate data entry, produce reporting, MIS and metrics, and information collation using MS Office suite and internal systems as required
• Oversight for distro lists, technology usage and other administrational housekeeping
• Become an integral part of the business, understand changeable group priorities and business expectation, and take appropriate action
• Partner with assistants cross Line of Business to provide coverage as required and build a global network
• Additional involvement and ownership of projects and training for the right candidate subject to performance
• Project work for the right candidate, based on performance, to include engagement with senior legal business managers; also deck creation through use of PitchPro / PowerPoint.
• Assist with staff onboarding and off boarding (e.g., requesting equipment setup and system access)

'Required Qualifications, Skills and Capabilities:

• Professional executive client handling, ability to build and maintain business relationships
• Advanced executive diary management, can apply good judgment and understand competing priorities
• Strong, executive communication style both written and verbal with high degree of confidentially professionalism and gravitas
• Experienced travel coordinator: production of accurate itineraries, plan B & C, able to navigate systems expertly and optimise travellers time effectively with oversight of business costs
• Can demonstrate pro-activity and ownership within the role
• High level technical capabilities
• Strong awareness of expense systems and cost control initiatives e.g., can champion expense policy, billing processes and challenge stakeholders where necessary
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchie
• Is flexible, willing, and receptive to change
• Has a high level of attention to detail and delivers high quality results
• Fully understands the culture of an Investment Bank, can quickly grasp the political landscape and key people within the organisation
• Experience of working in a Legal environment with a basic understanding of Legal jargon and terminology
• Positive, common sense and constructive attitude. Flexible, willing and open to change
• Able to follow up without prompting and keep one step ahead of arrangements and requirements, displaying good use of initiative and follow through to completion
• Full competency in diary management, can apply good judgment in dealing with competing priorities as well as running a clean and efficient diary
• System functionality expertise, able to utilise internal systems and to complete accurate data entry into internal management information systems.
• Experience with Word, Excel, PowerPoint and Outlook
• Exposure to the legal field, blacklining, matter creation, initial document drafting, agenda setting and other relevant legal undertakings.

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.