Legal Executive Assistant Glasgow, Scotland
Job description
Legal Executive Assistant
Glasgow
As a Barclays Legal Executive Assistant, you will get an exciting opportunity to provide professional and efficient executive support to the Managing Directors/Directors within Legal. In your role, you will take an active interest in understanding the environment you work in, building a general knowledge of the bank’s processes and objectives to understand the priorities of your stakeholders, and utilizing sound judgement to manage appointments, meetings, and outputs accordingly.
Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive, and creating financial and digital solutions that the world now takes for granted.
At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home. We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.
- Maintaining multiple calendars, organising and scheduling meetings, and arranging video conferences/meeting rooms, where required
- Tracking of acceptances and declines for internal and external meetings and taking necessary follow up steps
- General administrative duties, including maintaining holiday records, creating, and maintaining team distribution lists and ordering stationery
- Managing and organising the on-boarding of new joiners and off-boarding of leavers for the team
- Booking and managing all travel arrangements, accommodation, visas, and preparing travel business itineraries
- Processing expenses ensuring they are reconciled in a timely manner ahead of deadline and adhering to Barclays Global Travel and Expense Policy
- Maintaining confidential and sensitive information – always acting with discretion and integrity
- Working closely with other EAs in Legal to provide full extensive administrative support and coverage to the team, ensuring workload is covered during absences and busy periods
- Ability to take accountability for a number of tasks and to carry them out with minimum supervision
- Proven ability to confidently engage with a variety of stakeholders, from fellow EA counterparts, Senior Management and Senior External Stakeholders
- Highly proactive and forward thinking individual with a hardworking, committed, flexible and self-motivated attitude
- Excellent organisational skills and high attention to detail, achieving high pace whilst maintaining accuracy
- Previous EA experience in a Legal environment (law firm or in-house)
- Must be aware of, and sensitive to, confidentiality issues Identifies and escalates legal risk issues appropriately
- High level of skill/competency in IT– relevant packages e.g. Outlook, Word, PowerPoint and Excel
- Excellent written and communication skills with a high-level of attention to detail and accuracy, and the ability to prioritise and operate under pressure
Where will you be working?
Our new state-of-the-art Campus, right in the heart of Glasgow is a hub of creative collaboration. A place where everyone can bring their true selves to work and reach their full potential. Home to 5,000 of our colleagues, our Tradeston campus will support the community in more ways than one - by creating thousands of new career opportunities and celebrating local artists. A short walk from Central Station on the south of the Clyde, it will be a key location for the Barclays business that will deepen our ties with the city and its communities.
#LI-Hybrid
