Find More Than 10K+
United Kingdom Jobs

Legal Support Coordinator

The Legal Support Coordinator will report to Senior Legal Counsel, and be responsible for providing general administrative services to the Legal department; comprising of 2 lawyers, 1 paralegal and 3 team members in Government Relations.

Responsibilities

• Act as intake officer for the legal department, including gathering information and documents from other departments and ascertaining expected turn-around times and background details
• Support the department by tracking and monitoring file and project statuses to ensure appropriate follow up action
• Oversee the contracts intake, review and approval process for the Legal department
• Perform intake and handling of routine privacy inquiries and access to information requests from consumers and government or police agencies
• Maintain physical and electronic records related to the corporate minute books, contracts, legal precedents and invoice payments
• Assist in drafting memorandums, routine letters, preparing documentation for attendances and other correspondence
• Perform general administrative duties such as printing and scanning documents
• Assist in the implementation of contacts database and be responsible for maintaining and monitoring database, as well as tending to notifications and renewals
• Review and process invoices, including tracking of payments and other expenses. Consolidate tracked payments and create invoices to head office for reimbursement
• Oversee and assist in the preparation and tracking of the departmental budget
• Coordinate intra and interdepartmental communications and meetings
• Support the department by assisting with research assignments, proofreading contracts as required
• Liaise with external counsel and other legal vendors on invoicing, documentation and administrative matters
• Assist in various projects or other tasks as assigned by the General Counsel, Legal Counsel and Senior Manager, Government Affairs

Skills / Knowledge / Experience / Education Required

• Completion of Post-Secondary Education is considered an asset
• No less than 3 years of experience in a legal administrative/support role
• Contract Management experience is required
• Must possess strong organizational and time management skills
• Strong interpersonal, communication and presentation skills – you will liaise with many people from outside counsel to internal business units
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Bilingual in English and French is a plus previous automotive industry experience is an asset