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Job description

Administrative Assistant

Full time

Permanent

Birmingham City Centre

Salary - £21,500 - £24,000 depending on experience

Hours – Monday to Friday 9:00am – 5:30pm

Hybrid - 3 days office, 2 days home

We have a superb opportunity for an experienced Administrator to join an established, global law firm, based in Birmingham. The main focus of the role is to provide administrative and file management support across the team.

Key Responsibilities

· Liaise with the team to provide support to Client & Marketing for scheduling tender meetings, directory interviews, client training etc.

· Liaise with the team to enter, maintain and update Interaction - adding new prospects, clients and contacts, activities and business development information.

· File management – updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper).

· File opening and closing – matters are set up on the relevant document/case management system. Undertake all file closing/archiving procedures ensuring compliant at all times.

· Assisting the team as directed in the organisation of internal and external events, seminars and conferences, (vulture) responsible for arranging registers delegates; booking travel; printing/sending materials; arrange give-aways.

· Responsible for ordering all promotional goods and ensuring stock levels.

· Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other ad-hoc requests.

· Printing/copying/scanning of documents flowing to document solutions for support with high volume jobs, as appropriate.

· Answering internal calls for other members of the team.

· Liaising with and taking direction from your Hub Leader, Practice Assistants and Legal Support Assistants.

· Assisting with billing and expenses as required.

· Ensuring compliance with firm wide/department policies and procedures.

· Responsible for checking post and/or emails and dealing with as appropriate ensuring all client related correspondence is appropriately filed in firms document management systems.

Essential Skills & Experience

· Relevant office-based administration experience.

· Experience of working in a legal or professional services environment.

· An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.

· Good organisational skills and ability to manage own time effectively within a fast-paced environment.

· Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.

· Excellent attention to detail

· An aptitude for administration management and processes, with experience of working with document management/case management systems

· Intermediate knowledge of Microsoft Office

Company Benefits;

· Holiday starts at 25 days per annum increasing to 26 days after three years of service and 27 days after five years of service.

· Private medical and dental insurance

· Group pension scheme

· Life assurance

· Gym and fitness discount

· Employee assistance programme

Job Types: Full-time, Permanent

Salary: £21,500.00-£24,000.00 per year

Benefits:

• Company pension
• Life insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: One location