Junior Executive Assistant, 9 London, England
Job description
The Financial Management Group have an exciting maternity cover role for an entry level Executive Assistant to provide support to directors and the wider team in our busy London team.
In this role you will be responsible primarily for calendar management across multiple time zones for 2 Directors, managing conflicts and booking rooms/catering. You will be required to manage expenses along with travel coordination (both domestic and international), using Concur. You will also process purchase orders and invoices on Coupa.
We are looking for a real team player who will enjoy collaboration with EAs and executives across multiple Macquarie offices and who will take an active role to support the success of the Financial Management Group.
Exercising good judgment, discretion, and flexibility in your approach, you will be proactively anticipating the needs of the executives that you support. As a problem solver who can multi-task with ease, your understanding of the industry culture will help you to support the team. Microsoft Office Suite experience is required. Experience working in a large matrix organisation is preferred along with strong attention to detail.
The Financial Management Group provides financial, tax and treasury services to all areas of Macquarie. The group is focused on providing strategic analysis and advice to Macquarie's businesses and senior management, managing Macquarie's funding, liquidity and capital position, ensuring Macquarie continues to meet regulatory and compliance obligations and managing Macquarie's corporate communications and investor relations.
Macquarie understands the importance of diversity and inclusion - our long history of success has come from being different. At Macquarie we value the innovation and creativity that diversity of thought brings. The one thing we all have in common is our focus on high performance. If you're capable, motivated and can deliver, we want you on our team.
Macquarie is an equal opportunities employer and does not discriminate on the grounds of age, disability, sex, sexual orientation, gender reassignment, gender identity, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.
About You
To be successful in this role you will a 2-5 years of PA or administrative experience along with excellent MS Office skills. You will have a proactive approach with a strong eye for detail while meeting competing priorities and deadlines.
Your communication skills, along with your ability to prioritise workloads and navigate conflicting requirements is what will enable you to effectively manage and deliver results for a wide and diverse group of stakeholders. If you are a natural team player and enjoy working closely with others, you flourish in a fast-paced working environment, you have strong stakeholder management skills and you would like to take your career to the next level, please submit your application today.
About the Financial Management Group
The Financial Management Group provides financial, tax and treasury services to all areas of Macquarie. The group is focused on providing strategic analysis and advice to Macquarie's businesses and senior management, managing Macquarie's funding, liquidity and capital position, ensuring Macquarie continues to meet regulatory and compliance obligations and managing Macquarie's corporate affairs.
Our commitment to Diversity, Equity and Inclusion
The diversity of our people is one of our greatest strengths. An inclusive and equitable workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of ‘empowering people to innovate and invest for a better future’, we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.
As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.
Joining Macquarie means you’ll be able to work in a way that suits you best. With the right technology, support and resources, our people can work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.
About Macquarie
A career at Macquarie means you’ll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world—whether it’s accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure. At Macquarie, we’re empowering people to innovate and invest for a better future.
Our size and international presence means your work can take you anywhere—across business groups, disciplines, sectors and borders. With 18,000+ employees and offices in 33 markets around the world, we’re a truly global organisation.
You’ll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued. You’ll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you’ll have the opportunity to make a difference.
Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, specialist advisory, capital raising and principal investment.
Work type: Fixed term
Location: London
Category: Mid-level, Administration & Support
Group: Financial Management Group
Division: FMG Central
Recruiter: Klaudia Janicka
Opening Date: 28/10/2022
