inventory analyst Harlow, England
Job description
Job Name - Consignment Inventory Analyst
Reports to - Financial Controller
Department - Finance / Inventory
Location Harlow – Riverview House
About New Era Fuels
We are a well-established fuel and lubricants company that is growing from strength to strength, built on over 100 years of expertise in the fuel and lubricants industry. As a result of new business and further expansion, we are looking to employ a full-time Stock Inventory Analyst to join our successful Stock team.
There is scope for great career progression at New Era Fuels to move into even more senior roles as your knowledge of the company and their product offering widens.
Role Overview
The Consignment Inventory Analyst willbe responsible for the reconciliation and reporting of our consignment stock process. Fully responsible for ensuring our HVO product is accounted for in the correct way and all inventory movements are recorded correctly. The Stock Inventory Analyst is to be responsible for ensuring that all fuel is booked in a timely manner, all orders have been fulfilled and the tank balances reconcile with NetSuite on a daily basis. Checking and balancing the stock of each vehicle and depot. Ensure that transactions are booked accurately and in a timely manner. Understanding the financial impact of stock transactions and supporting the Financial Controller to manage reduction in adjustments, errors and allow automatic fulfilment of sales orders.
Responsible for reconciling and reporting the consignment of HVO products with the supplier and providing all required information on a daily basis.
Receipting, dispatches and stock transfers
- Ensure adequate paperwork is received with incoming stock and it is receipted into NetSuite in an accurate and timely manner
- Ensure all stock is booked in and out in the correct period and on the correct date.
- Responsible for the balance of HVO fuels in its entirety
- Work with Warehouse staff to ensure all movements for packaged goods are being recorded correctly and enter these into the fuel management system (EA)
- Maintain the fuel terminal log, ensuring accuracy and querying any discrepancies between BOL and receipt into tank over tolerance levels.
- Book in fuel using the BOL/POD
- Accurately receipt stock into the correct location and bin
- Create transfers for the relevant stock movements between truck, tank, and depot
- Liaise with drivers and Transport team to book stock in and out of vehicles to the correct fuel pot which in turn allows the system to automatically fulfill sales orders ready for invoicing
- Ensure all pump backs to tank are accurately recorded
Reconciliation and reporting
- Reconcile HVO products daily
- Provide a weekly reconciliation along with supporting delivery reports to supplier on a weekly basis
- Cross check invoices received for charges of fuel against delivery reports
- Provide daily tank balance reports to supplier
- Answer any further questions regarding stock movements the supplier may have
Month End
- Reconcile each vehicle and location to ensure the stock held within the system correctly reflects the balance in the tanks and trucks on a weekly and monthly basis
- Assist the financial controller in month end reporting.
- Make any adjustments needed to each depot and each bin.
- Check there are no bin mismatches on the system & stock put in the correct location / bin
- Reconcile 3rd party stock location & investigate and resolve any discrepancies.
- Review negative stock
Person Specification
Essential
- Experience in stock control; strong knowledge of consignment stock
- Advanced excel skills
- Analytical mindset – ability to check, find and resolve a problem
- Written and oral communication skills
- Calm, confident manner to handle potentially uncomfortable conversations
- PC literate, familiar with MS Office
- Must have full UK Driving license as travel to other depots may be required
Desirable
- NetSuite experience
- BI knowledge
- Knowledge of financial general ledger impact and double entry
- Drive, determination, and ownership of role
- Product knowledge a benefit, but not essential as training will be provided.
- Strong organisational skills with good attention to detail
In return we offer
- Private health insurance after 1 year’s employment
- Death in service benefit after 1 year’s employment
- Christmas / Summer party (ensuring Covid rules permit)
- Discounted corporate gym membership
- Recommend a friend policy (£250 if a friend passes probation)
- A net contributions pension scheme (Employer 4% / Employee 5%)
- Christmas hamper
- Annual flu jab available
Disclaimer: New Era Fuels do not work with recruitment agencies. If you are a candidate interested in this position, please apply for this role directly on the job board or contact the HR department via our ’working for us’ page on the New Era Fuels website.
Job Types: Full-time, Permanent
Pay: £30,000.00-£35,000.00 per year
Benefits:
- Company events
- Company pension
- Free parking
- Gym membership
- On-site parking
- Private medical insurance
Schedule:
- Monday to Friday
- Overtime
Supplemental pay types:
- Performance bonus
Experience:
- Inventory Analyst: 5 years (preferred)
- Stock Control: 3 years (preferred)
Work Location: In person
