International Summer School Coordinator Glasgow, Scotland
University of Glasgow
Full Time
Glasgow, Scotland
31502 - 35308 GBP ANNUAL Today
Job description
Job Purpose
You will work with the International Summer School Manager in co-ordinating the International Summer School Programme and ensure its effective and efficient delivery to circa 700 undergraduate and high school international students. Furthermore, you will work with international partners and UoG course convenors to achieve positive outcomes and review, improve and develop the programme.
Main Duties and Responsibilities
1. Coordinate the day-to day running of the Summer School Programme. Liaise with other External Relations (ER) and wider University academic and support service staff to plan, develop and implement the Programme in Colleges/Schools, online and on the University of Glasgow (UofG) campus. Oversee the day-to-day running and evaluation of activities.
2. Responsible for setting up all ISS programmes/courses on MyCampus in compliance with University programme admission procedures.
3. Delegated line management responsibility for part-time seasonal admin staff and Student Assistants.
4. Liaise with MSDI, Registry and Admissions staff to ensure that the International Summer School application system is updated/set-up on an annual basis. Extract and manipulate data from applications to inform programme delivery and future planning.
5. Jointly with the International Summer School Manager, oversee the recruitment and training of Student Assistants for delivery of International Summer School activities.
6. Jointly conduct the planning, coordination, and implementation of on-campus sessions for International Summer School attendees. Liaise with appropriate internal and external contacts to ensure the smooth running of these events. Plan and coordinate activity logistics ensuring health and safety requirements are adhered to.
7. With the International Summer School Manager, monitor performance indicators, conduct regular evaluation of provision, compile reports for presentation as required and inclusion in Recruitment & International Relations reports, and ensure evaluation findings feed into medium and long-term action plans.
8. Responsible for managing several detailed, concurrent tasks and planning work accordingly
9. Deputise for the International Summer School Manager, when appropriate, in liaising and collaborating with staff from Colleges/Schools, international partner institutions and other stakeholders.
10. Working with the ISS Manager to plan the ISS marketing and online campaigns as well as social media.
11. Responsible for managing own complex and changing workload, with the ability to work under minimal supervision.
12. Conduct other duties as required to support the International Summer School.
Knowledge, Qualifications, Skills and Experience
Knowledge/ Qualifications
Essential:
A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or: Scottish Credit and Qualification Framework level 8 (Scottish Vocational Qualification level 4, Higher National Diploma) or equivalent, and experience of personal development in a similar role.
A2 Sound understanding of the learning skills required for study in Higher Education (HE).
A3 Knowledge and understanding of processes for raising purchase orders using Agresso or similar systems.
Desirable:
B1 Understanding of University policy and procedure relating to the recruitment and employment of staff.
B2 Understanding of government regulations relating to working with young adults.
B3 Understanding of University policy on Equality and Diversity procedures and policies.
B4 Knowledge of the University’s Admissions systems
Skills
Essential:
C1 Excellent interpersonal and communication skills.
C2 Excellent team and independent working skills.
C3 Excellent problem-solving skills.
C4 Excellent written and verbal communication skills -particularly to a diverse range of stakeholders.
C5 Excellent IT skills: Microsoft Office, including Excel and Teams; other online platforms.
C6 Demonstrable ability to work flexibly, according to business needs and be prepared to work flexible hours at certain times of the year.
C7 An ability to keep accurate and up-to-date records.
C8 Friendly, approachable and student-centred.C9. Ability to work independently.
Experience
Essential:
E1 Experience of working with students
E2 Experience of working effectively in a financial administration environment.
E3 Experience of planning and organising events
E4 Experience of working with internal and external stakeholders
E5 Experience of line managing a diverse team
E6 Experience of providing a high level of customer service.
Desirable:
F1 Experience of administration in a related field.
F2 Experience of dealing with student welfare issues and queries
F3 Project Administration.
F4 Experience of Agresso or University financial processes.
Terms and Conditions
Salary will be Grade 6, £31,502 - £35,308 per annum.
This post is full time (35 hours per week) and open ended.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.
