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Background

We are looking for an enthusiastic and organised individual to join the Information Strategy and Governance Team (IS&G) in the Parliamentary Archives.

The successful candidate will support the Head of Information Strategy and Governance in managing the secretariat for the Information and Digital Board (IDB). They will have experience of supporting projects, using this experience to deliver current priorities to Parliament.

Excellent administrative skills are necessary to support the secretariat functions of the IDB and to deliver governance improvements, as well as the ability to produce dynamic communications, including communication campaigns.

The IDB provides strategic leadership for information, data and digital matters in the UK Parliament.

The IS&G Team is responsible for the management of the secretariat function to the IDB, oversight of the associated information, data and digital strategies, and delivers projects working closely with other partner teams.
Our team of two currently sits within the bicameral Parliamentary Archives office, based within the House of Lords but is a shared service of both Houses of Parliament and jointly funded.

Main objective

The postholder will support the secretariat function for the IDB and provide governance support and project and programme assistance to the Head of Information Strategy & Governance. They will deliver priority objectives for Parliament including supporting the development of future strategies.
Additionally, the post-holder will draft communications relating to the IDB and associated information, data and digital strategies, to raise awareness and contribute to enhancing Parliament’s information, data and digital culture.

The qualifications required for the post are:

• No formal qualifications are required.

The knowledge, skills and experience required for the post are outlined below. Each element will be assessed in the examples you provide in your application form. Should you be shortlisted these areas will be assessed in more depth at interview.

Competencies:

Essential

• Organisational Skills - Strong organisational skills, with experience of managing multiple tasks concurrently and the ability to work autonomously, using initiative and managing own time, while keeping to schedules and meeting deadlines.
• Collaboration and relationship-building – Ability to form and maintain effective relationships, working collaboratively with diverse stakeholders at all levels across Parliament to achieve common goals. Commitment to a work environment of mutual trust and respect, where diversity and inclusion is valued.
• Communication and engagement – Strong written and verbal communication and engagement skills, ability to prepare communications in a way that is understandable and meaningful to a range of users. Clearly and concisely drafting minutes, papers or reports to a high standard.
• Professionalism and expertise - Sound professional judgement, and ability to deal confidently and confidentially with senior colleagues.
• Digital Skills - Excellent all-round digital skills and the ability to grasp technological concepts rapidly.
• Project Support - Experience supporting projects and/or programmes of work.

What you’ll get in return

• 30 days annual leave (increasing to 35 after one years’ service).
• Generous pension scheme.
• Discounts from well-known brands and retailers.
• Parliamentary health and wellbeing programme.
• The opportunity to witness history in the making!

The work we do is vital to House of Lords, and you will be a pivotal member in the team strengthening the work of the House. The House of Lords is the second chamber of the UK parliament. It is independent from and complements the work of the House of Commons to:

• Make laws.
• Check and challenge the actions of the government through questions and debates.
• Investigate public policy and provide a forum of independent expertise.

Please complete your online application by 17:00 on Monday 26th June 2023.

If you require any reasonable adjustments during the application process, please contact [email protected] or call 020 7219 5580.

Job offers are standardly offered at the minimum of the salary range.

The House of Lords Administration is committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all candidates regardless of their age, caring responsibilities, disability, gender/sex, gender reassignment/trans status, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sexual orientation and socio-economic status. The Administration will also consider flexible working arrangements and reasonable adjustments.

We welcome and encourage job applications from people of all backgrounds. For this role we particularly welcome applications from groups which are currently underrepresented within the team, including applications from Black, Asian and ethnic minority candidates and candidates with disabilities.