Find More Than 10K+
United Kingdom Jobs

Role Purpose:

This role is responsible for providing administrative support to the Human Resources and Payroll department.

Principal Accountabilities / Main Responsibilities:

• To ensure departmental job adverts are in the correct format then upload onto the LBA website. In addition, to maintain the job opportunities page on the website to ensure it is up to date at all times with current vacancies.

• To monitor the recruitment email address and respond to any speculative applications. In addition, either to respond to candidates applying for live vacancies via recruitment email or via ATS and forward their application onto the recruiting line manager for consideration.

• To assist managers in the arrangement of interviews; including invites to the candidates, timings, room bookings etc. Also to write to unsuccessful candidates of the outcome of their interview.

• To monitor the RRF tracker ensuring appointments are not made without the relevant authorisation.

• Assist in the preparation of contracts of employment, offer letters and new starter packs for all new employees to the business and to process the documents when completed, signed and returned to the HR department by the employee. Also ensuring to inform payroll via a new starter form.

• Create personnel files for all new employees, ensuring they are kept up to date at all times.

• Assist with the ID pass process for new and current employees; including 5 year history background checks, applying for references, screening incoming references, reimbursement of DBS certificates, supplying GSAT links, ID updates, ID renewals etc.

• Proactively engage with candidates to ensure interviews, assessments and courses will be attended as agreed.

• To advise managers when any new starters trigger their probationary periods, process the completed forms and to write to the employee on completion of their probationary period with the outcome.

• To process employees who leave the business, ensuring to acknowledge their resignation, inform payroll via a leaver form and to cancel their ID, car parking and IT. Also to invite them for an exit interview.

• To provide standard response references to external parties for previous employees.

• To raise payroll variations for any changes to employees contracts of employment and to advise the employee in writing of the change.

• To maintain the filing system of the personnel files; including the up keep of documents on a weekly basis and the archiving of leavers.

• To update employee records with any personnel changes such as change of address, emergency contact details, bank details etc.

• To attend recruitment fairs in both the Leeds and Bradford region.

• To assist the Talent Acquisition Manager to provide administrative support / note taking services where necessary.

• To provide a meet & greet service including refreshments for internal / external meetings as required.

• To assist in booking meetings and rooms where necessary.

• To assist in day to day queries from employees and managers.

This job description is intended to reflect the post holder’s duties that would normally be expected to be undertaken. Owing to the nature of the post, the above duties are not exhaustive and the Company may require you from time to time to undertake additional duties within your capabilities.