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Personal attributes

Essential

The ability to work as a member of a team and individually

The ability to work under pressure and meet tight deadlines

The ability to manage your own time, giving consideration to work priorities

The ability to respond calmly and logically in a conflicting situation

The ability to work accurately and thoroughly without supervision

The ability to deal with people courteously

The confidence to deal with officers on various levels

The ability to deal with sensitive and confidential situations

The work is organised and accomplished

Desirable

Qualifications and relevant training

Essential

A good standard of education to GCSE level

Qualification in the field of Business Administration or equivalent

Desirable

Relevant experience

Essential

Experience of working in the field of administration

Desirable

Experience of working in the field of Human Resources

Skills and specialist knowledge

Essential

Communication Skills

Computer Skills of the highest quality in word processing, spreadsheets, systems

Desirable

Language requirements

Essential

Listening and Speaking - Higher Level

Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.

Reading and Understanding - Higher Level

Able to understand standard written Welsh and English; both formal and informal.Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.

Writing - Intermediate Level

Able to write letters for a specific purpose, e-mails and short reports in Welsh and English, using vocabulary and simple phrases that are familiar to the field of work. (They will need to be checked before being sent out).

Purpose of the post

• Ensure that the people of Gwynedd are at the heart of everything we do.
• Assist and support the Human Resources Administration service to provide a professional service and ensure that the Improvement Plan of the Human Resources Department is implemented.
• Ensure that the Gwynedd Jobs System Data is current for structure accuracy on Staff Self Service.
• Support Senior Managers and Service Managers with the use of staff Self Service and Gwynedd Jobs System
• Contribute to every element of the Self Service system Testing modules (e.g. register of staff who do not have access to Council accounts, Payslip, Leave, Timetabling Modules)
• Quality assurance
• Main contact for Holidays and Recruitment and Appointment Modules
• Lead on elements e.g. Support and Mentor individuals on how to use the modules within the Staff Self Service system

Responsibility for functions

• -

Main duties

• Be a part of a team which deals with enquiries from Heads, Managers, Staff, Public and external organisations
• Need to pay attention to detail and the need to be careful and thorough when inputting data accurately to the Gwynedd jobs system.
• Check, implement and update the Gwynedd Jobs System data by making enquiries with Services in order to ensure that the structure reports correctly (webmaster reports)
• Train managers and staff on Staff Self Service modules.
• Use expertise to identify and research continuous developments
• Co-ordinate and administrate the recruitment process, including the following: -
• Co-ordinate with advertisement agencies and external advertisers
• Arrange interviews
• Deal with job enquiries and send out information packs in a timely manner.
• Co-ordinate arrangements with candidates
• Administrate UKVI right to work documents and comply with relevant legislation, regulations and policies that Gwynedd Council has.
• Administrate documents for DBS checks through the relevant system
• Implement and administrate arrangements e.g. ‘Bring-Ups’, maternity, paternity, adoption, parental leave and the right to work flexibly by complying with Gwynedd Council policies.
• Manage and maintain staff records correctly in accordance with Gwynedd Council's policy (https://gwynedd.insight4grc.com/UserHome/Policies/PolicyDisplay.aspx?&id=338&l=2), ensuring that all workers' records are current, correct and are stored in accordance with Data Protection legislation
• Assist in the administrating of admin desks, for example: Human Resources Desk, Jobs, Internal Directory and Staff Self Service.
• Ensure that accurate forms are kept current on the intranet
• Responsibility for self-development.
• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
• Operate within the Council’s policies in relation to equal opportunities and equality.
• Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
• Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
• Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused.

Special circumstances