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Applications are invited for two permanent full-time post(s) working in Human Resources.

Bangor University are currently implementing iTrent, a fully integrated HR Payroll system with functionality that will encompass many areas such as recruitment, organisation structure, absence, learning, to name but a few. The system will also be complemented by a self-service platform for staff members to use, and Manager self-service for those with staffing responsibilities.

This is an exciting opportunity to join the HR team in taking forward the implementation of the new system and supporting the HR Systems Support Officer in developing processes to support the University’s casual payroll. You will also gain wider HR experience by working closely with a HR Officer to provide administrative support to a professional support department within the University.

The Successful candidates will be strong team players with the ability to work on their own initiative and make judgements within the boundaries of the role.

The language requirement for the role(s) is Welsh essential, with the candidate(s) having the ability to speak confidently and to perform certain written tasks in Welsh, or provide a commitment to develop their language skills to this level.

Candidates should be educated to 2 AS Levels or 1 A Level or NVQ level 3 in a relevant subject area and have previous experience of working within an office /administrative environment.

The successful candidate(s) will be expected to commence on 3 July 2023.

The role(s) will be located on campus at Bangor. Through our Dynamic Working framework, there will also be the option to spend some time working remotely (although remaining in the UK) to support work life balance, which will be discussed further with candidates at interview.

Applications will also be considered to carry out the role(s) on a part-time or job share basis.

Applications will only be accepted via our on-line recruitment website, jobs.bangor.ac.uk. However, in cases of access issues due to disability, paper application forms are available by telephoning 01248 383865.

Closing date for applications: 04 May 2023

Committed To Equal Opportunities

Overview

Reporting to the HR Systems Support Officer the primary focus of the role will be supporting the University’s casual payroll with particular emphasis on conducting right to work checks on all casual workers registered on the system, issuing statements of work, liaising closely with student administration for the close monitoring of Student Visa working regulations, and maintaining the casual worker structure within the iTrent system.

In addition, the role holder(s) will work closely with a HR Officer to provide administrative support to a professional support department within the University

Main Duties and Responsibilities

Act as primary contact for the University’s casual payroll in terms of supporting end users and responding to queries for assistance and support
Develop and update training material and user guides including recording and making use of videos to demonstrate and explain how to register for the casual worker system.
Ensure the HR website is updated regularly with information relating to the casual worker system including up to date guidance and instructions.
Responsibility for the maintenance of the casual worker structure within iTrent to include setting up of new posts and positions and ensuring correct terms and conditions, using the inheritance functionality, where appropriate.
Conduct right to work checks on all casual workers registered on the system.
Issue statements of work
Liaise closely with student administration for the close monitoring of Student Visa working regulations.
Provide data and reports as and when required.
Provide cover and support to the HR Systems Support Officer during the role holders absence.
Work closely with a HR Officer to provide administrative support to a professional support department within the University including supporting the recruitment process for posts, preparing contracts of employment and extensions/addendums to contracts, administering probation report process, leavers administration and providing help and guidance to managers and employees on general policy and signposting to relevant information on the HR web pages.
Maintain a high level of confidentiality and discretion at all times.
To undertake other duties as may be required.

Other Duties and Responsibilities

The post holder will be expected to participate in performance review and developmental activities.
The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Policy and the Welsh Language Standards.
The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for themselves and for other members of staff, students and visitors affected by their actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.

Person Specification

Qualifications/Training

Essential

2 AS Levels or 1 A Level or NVQ level 3 in a relevant subject area

Desirable

NVQ level 4 in a relevant subject area (or equivalent experience)
ECDL Certificate

Experience/Knowledge

Essential

Experience of working within an office /administrative environment
Proficient in the use of Microsoft Office applications (Word, Excel etc)
Experience of providing advice and / or user support.
Experience of data entry and basic report extracting and processing using complex systems.
Knowledge of GDPR

Desirable

Experience of working with HR/Payroll systems or MHR iTrent

Skills/Abilities

Essential

Excellent communication and inter-personal skills, with the ability to communicate effectively, both orally and in writing
Able to communicate and develop effective relationships with colleagues at all levels of the University
Excellent organisational skills and ability to handle a varied and demanding workload, prioritise tasks and meet deadlines
Accurate data entry and attention to detail
Ability to work independently and demonstrate initiative

Other

Essential

The language requirement of the role is Welsh essential, with the ability to speak Welsh confidently and to perform certain written tasks in Welsh, or provide a commitment to develop language skills to this level.

General

The University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We strive to develop a workforce from all sections of the community regardless of sex, gender identity, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We promote and facilitate the use of the Welsh language through our progressive Welsh Language Policy. We comply with the Welsh Language Standards and are committed to equality of opportunity. You are welcome to apply for any job in English or Welsh and all applications submitted will be treated equally.

We are a member of Advance HE's Athena SWAN Gender Equality charter and hold a Bronze award in recognition of our commitment to and progress towards gender equality within the University's policies, practices, and culture. We are proud to be a Disability Confident employer.

All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact.

All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references.

All candidates must meet the requirements of UK ‘right to work’ requirements *** If you require Home Office permission to work in the UK, or need to switch your visa status in order to take this job we recommend you use the following link to information about the routes into employment and to check eligibility requirements: https://www.gov.uk/browse/visas-immigration/work-visas

Please note that we are unable to employ anyone who does not have the right to live and work in the UK legally. When applying for this post you will be required to explain the basis upon which you believe you will be able to live and work in the UK legally on the commencement date of the role should your application be successful.