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hr specialist Saint Louis, MO

United States District Court for the Eastern District of Missouri

Full Time Saint Louis, MO 83596 - 46701 USD ANNUAL Today

Job description

Notice of Career Opportunity

United States District Court

Eastern District of Missouri

Posting Date: June 7, 2023

Vacancy Number: HR - 623

Position Title: Human Resources Specialist

Salary Range:

CL25/Step 1: $46,701 to Step 61: $75,929

CL 26/Step 1: $51,439 to Step 61: $83,596

Salary depending on experience with future promotion potential to CL27 without further competition. Classification dependent on experience

Position Location: St. Louis, MO

Closing Date: Open until filled - applications considered as they are received

Position Summary

The Human Resources Specialist provides HR generalist administrative and technical support for human resources programs, recruiting, labor relations, personnel transactions and training activities in accordance with approved procedures and policies. The incumbent performs in a shared services consolidated human resources office providing support to the District Court, Probation and Pretrial Services and reports to the Human Resources Manager. This position is located in the District Court headquarters office in St. Louis, MO and provides support to two federal courts: downtown St. Louis, MO and Cape Girardeau, MO.

Summary of Representative Duties and Responsibilities

· Full cycle recruiting including preparing vacancy announcements, position description development and management, recruitment strategy, screen, and short list candidates, interviewing process, administer employment tests, administer background checks and investigations, offer process, employee onboarding. Maintain recruiting and hiring statistics for the Fair Employment Practices Report. Maintain applicant log for each vacancy announcement and track backfill headcount. Ability to maintain continuous communication to hiring managers and court unit executives regarding status of positions. Onboarding process includes presenting new employee orientation.

· Assist with employee relations issues, including conflict resolution, counseling, communication, and documentation. Ensure a detailed investigation process, including investigation coordination, responses, and maintenance of accurate and detailed records and notes of the confidential investigatory process.

· Process a variety of human resources and payroll actions such as appointments, promotions, separations, terminations/retirements, within grade increases. Prepare and utilize spreadsheets to track personnel actions. Process Workers Compensation claim forms.

· Maintain and monitor human resources records, including payroll and leave records and communications

· Maintain leave tracking administration and communication including but not limited to; FMLA, Paid Parental Leave, Workers Compensation, leave without pay.

· Assisting with the development and maintaining the human resources intranet page.

· Assist in researching, developing, and recommending human resources related procedures or policies for the court.

· Assist with benefit program coordination, including benefits presentations for open enrollment, benefits fair, maintaining and distributing benefits materials, processing forms, resolving benefits issues.

· Assist with employee recognition programs, intern and fellowship programs.

· Assist with training activities related to human resources matters within the court unit, such as maintaining training records, assisting with preparing materials and resources, and scheduling resources (e.g. meeting rooms, web-based resources, etc.)

· Assist with preparation of local and national required reports and other HR metrics.

· This position requires the incumbent to maintain leadership and employee confidentiality while championing the Guide to Judiciary Policy including but not limited to the Code of Conduct, Employee Dispute Resolution process and other policies and guidelines.

· Perform other related duties as assigned.

Minimum Qualifications and/or Educational Requirements

The successful candidate must possess the following qualifications:

· Knowledge of human resources procedures and practices, including full cycle recruitment.

· Knowledge of professional and ethical investigation standards and human resources processes and procedures.

· Skill and accuracy with a high focus on detail in data entry and ability to process human resources paperwork and electronic transactions.

· Knowledge of human resources management such as staffing, classification, and compensation.

· Ability to become familiar with federal employee’s benefits programs, leave, pay policies, retirements and procedures.

· Excellent verbal and written communication skill, including the ability to communicate effectively to individuals and groups to provide information regarding human resources and training matters.

· Skills in gathering and analyzing information to process and perform human resources activities according to policies, procedures and internal controls.

· Ability to handle a variety of persons, problems, subject areas and transactions while tactfully maintaining confidentiality.

· Ability to assist in the review of organizational functions and make recommendations on staffing, structure, and other human resources matters.

· Ability to travel to Cape Girardeau, MO when needed.

Preferred skills and abilities:

· Applications and tool experience with Microsoft applications including but not limited to; Outlook, Word, Excel, Teams, SharePoint, PowerPoint, OneDrive and OneNote.

Bachelor’s Degree in Human Resources or a related field preferred. Experience of one year of specialized experience in human resources equivalent to work at a CL-24 level is required for the CL-25. Prior or current CL-25 level experience is required for the CL-26 level. Specialized experience is defined as: progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, practices, and principles in the area of human resources.

Benefits

Judiciary employees serve under excepted appointments (not civil service). Excepted appointments are at will and can be terminated with or without cause.

11 Paid holidays Health Insurance Benefits (variety of plans)

13 Sick days per year accrued Life Insurance

13 Paid Vacation days for less than 3 years of service Long Term Care Insurance

20 Paid Vacation days for 3 to 15 years of service Flexible Benefits

26 paid Vacation days 15 or more years of service Federal Employee Retirement Plan

Family Medical Leave Act Provisions Thrift Savings Plan with Investment Options

Position is subject to mandatory Electronic Funds Transfer participation for net pay.

Background Investigation Requirements

This is a High Sensitive position within the Judiciary. Employment will be considered provisional pending successful completion of an OPM background investigation and credit check and a favorable suitability determination. Investigative updates are required every five years. A social media inquiry may also be a condition of employment.

Application Procedure and Information

Applicants must be United States citizens or eligible to work in the United States. Appointment is contingent upon providing proof of United States citizenship or proof of authorization to work in the United States as required by the Immigration Reform and Control Act of 1986. Applicants selected for interviews must travel at their own expense and relocation expenses will not be reimbursed. Applicants may be asked to participate in proficiency tests.

Qualified persons are invited to submit:

· Letter of application,

· Current résumé,

· Completed application for judicial branch employment, form AO-78 (available at

http://www.uscourts.gov/forms/AO078.pdf )

· Contact information for three professional references

Application materials may be submitted to [email protected] HR-623 in the subject or mail to the following address:

U.S. District Court

Eastern District of Missouri

Attn: Elizabeth Trevett, HR Manager

111 South 10th Street, Room 3.300

St. Louis, MO 63102

Only candidates selected for an interview will be contacted. The Court reserves the right to modify the conditions of this job announcement or to withdraw the announcement, any of which may occur without prior written or other notice. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Clerk of Court may elect to select a candidate from the applicants who responded to the original announcement without re-posting the position. Employees are required to adhere to a Code of Ethics and Conduct, which is available to applicants for review upon request. Equal Opportunity Employer

Job Type: Full-time

Pay: $46,701.00 - $83,596.00 per year

Benefits: