hr specialist Memphis, TN
Shelby County Schools (Alabama)
Full Time
Memphis, TN
68283 - 46175 USD ANNUAL Today
Job description
Purpose and Scope:
Degree Equivalency Formula:
Bachelor's Degree= 4 years plus required years of experience.
Master's Degree= 2 years plus required years of experience. Where Master's degrees are required, years for Bachelor's Degrees must be included.Knowledge, Skills, and Abilities:
The Data Specialist is responsible for maximizing technological capabilities to reduce manual processes, preparing ad-hoc/scheduled reporting and serving as a resource for process-improvement tasks and special projects. This will include but not be limited to entering, maintaining, auditing, and processing sensitive HRIS data. The Data Specialist will also manage day to day processes and serve as a project lead for assigned departments.
Essential Job Functions:1. Initiates, develops, and monitors the implementation of internal and external procedures for improving manual and automated processing of HR data.
2. Drives process optimization and a culture of automation by partnering with HR stakeholders to understand current process inefficiencies using critical thinking to evaluate and implement.
3. Ensures the timely implementation of database changes to ensure accurate records.
4. Ensures the highest level of accuracy for data entered into HR data systems to ensure successful data audits.
5. Acts as the initial escalation point for data corrections that are required in the TNCompass database; escalates further if necessary and executes approved corrections.
6. Prepares metrics to be presented at leadership and Board meetings.
7. Assists with the support of all aspects of the department as it relates to data requests, including but not limited to data availability, feasibility of requests, ad-hoc reports, and technical support.
8. Uses functional and technical knowledge to provide end-users with general guidance and training as needed.
9. Assists with creating training tools and process manuals for staff to maximize effective use of the all systems.
10. Prepares and presents trainings to users to explain TNCompass, PowerBi, and PLZ requirements and system procedures.
11. Performs related responsibilities as required or directed.
Minimum Qualifications:2. Drives process optimization and a culture of automation by partnering with HR stakeholders to understand current process inefficiencies using critical thinking to evaluate and implement.
3. Ensures the timely implementation of database changes to ensure accurate records.
4. Ensures the highest level of accuracy for data entered into HR data systems to ensure successful data audits.
5. Acts as the initial escalation point for data corrections that are required in the TNCompass database; escalates further if necessary and executes approved corrections.
6. Prepares metrics to be presented at leadership and Board meetings.
7. Assists with the support of all aspects of the department as it relates to data requests, including but not limited to data availability, feasibility of requests, ad-hoc reports, and technical support.
8. Uses functional and technical knowledge to provide end-users with general guidance and training as needed.
9. Assists with creating training tools and process manuals for staff to maximize effective use of the all systems.
10. Prepares and presents trainings to users to explain TNCompass, PowerBi, and PLZ requirements and system procedures.
11. Performs related responsibilities as required or directed.
Bachelor’s degree in Information Systems, Computer Science, Data Mining, or closely related field or equivalent and 2 years related experience for a total education and experience of 6 years. Experience in Human Resource Information Systems strongly preferred.
Degree Equivalency Formula:
Bachelor's Degree= 4 years plus required years of experience.
Master's Degree= 2 years plus required years of experience. Where Master's degrees are required, years for Bachelor's Degrees must be included.
- Analytically Driven
- HRIS Knowledge – Skilled in District databases, Microsoft Office, proficiency in Microsoft Excel at an expert level, PowerBi, SQL (preferred)
- Strong written and verbal communication skills
- Detail-oriented, manage all operations activities including database management, correspondence and departmental/district policies and procedures
- Ability to strategically and effectively function with frequent exposure to unusual pressure
- Applying district, state and federal policies and regulations as they relate to human resources
- Operating standard office equipment including pertinent software applications
- Preparing and maintaining accurate records
- Analyzing data; auditing reports; classifying data and/or information; using pertinent software applications.
Physical Demands: Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating office equipment.
Unavoidable Hazards: The position is exposed to no unusual environmental hazards.
Sensory (ADA) Requirements: The position requires normal visual acuity and field of vision, hearing and speaking abilities.
Additional Job Details: AMERICANS WITH DISABILITIES ACT COMPLIANCE The district is an Equal Opportunity Employer. ADA requires the District to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
