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Job description

Working at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a comprehensive benefits package including:

• Medical, Dental, Vision, Life Insurance, and Flexible Spending
• Paid time off, including annual and sick leave and paid holidays - OVER 40 days of time off!!!
• Florida Retirement System (FRS) participation
• Voluntary participation in 403(b) and 457(b) deferred compensation plans

JOB SUMMARY:

The HR Specialist administers new hire onboarding, maintains employee files, data entry for job changes, promotions, and conducts verifications of employment. This position is also responsible for creating semi-monthly personnel reports for reporting agencies.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

The qualifications and skills required for this position include:

• Associate’s degree from an accredited institution in Human Resources OR a combination of education with a minimum of two (2) years of proven work experience in a Human Resources Department;
• Proven knowledge and a broad understanding of Human Resource functionalities;
• Previous Human Resources Information System (HRIS) experience;
• Proficient with Microsoft Office Suite and Windows based applications, with specific expertise and knowledge in Microsoft Office Excel;
• Ability to communicate (verbal and written), interact, and work effectively and cooperatively with all people and embrace cultural diversity;
• Possess skill requirements including excellent mathematics and clerical abilities;
• Excellent organization and time management skills;
• Ability to pay close attention to detail;
• Ability to manage multiple priorities and tasks with frequent interruptions;
• Ability to work independently and with others in a team environment;
• Ability to maintain a high level of confidentiality in all aspects of the position;
• Strong organizational, analytical, critical thinking, and interpersonal skills;
• The following is preferred: Prior experience in higher education;

Detailed knowledge of Workday HCM functionalities;
Bi-lingual in Spanish;

SPECIFIC DUTIES AND RESPONSIBILITIES:

The specific duties and responsibilities for this position include, but are not limited to:

• Completing Onboarding for new full time and part time employees to ensure all necessary employment forms and appropriate documentation is submitted;
• Verifying employees provide identity and proper work authorization including the submission of applicant information to USCIS through E-Verify;
• Contacting the appropriate administrator to request necessary transactions are initiated and/or approved in Workday;
• Initiating hires, additional jobs, job changes, compensation changes, non-instructional Period Activity Pay, and terminations in Workday as requested;
• Reviewing, validating, and updating employee demographic data in the Human Resources Information System (Workday) as necessary;
• Collaborating with Institutional Technology and Enterprise Systems to ensure employees gain access to the network and associated systems as needed to function in their assigned positions;
• Verifying semi-monthly payroll processing related to full time, part time, and adjunct staff, with interaction as required directly with the Payroll Department regarding questions and/or problem resolution;
• Maintaining the institution-wide Access Management System through key access card issuance to all authorized full-time and part-time employees, retirees, and vendors as well as completing associated Workday data entry and system updates;
• Developing, analyzing, and maintaining all key access Excel matrices for all employees as actively assigned per campus and per building;
• Entering key issuance and retrieval data into Excel spreadsheets to ensure the key access matrices contain accurate and current data;
• Scanning key access acknowledgement forms signed by employees and saving them to the appropriate designated file folder in Microsoft Office;
• Taking individual’s photos, and creating employee ID badges/keyless entry during the onboarding process;
• Issuing new and replacement parking decals to active employees and completing the necessary data entry into the ACCESS Parking Decals system;
• Assisting the Director of Human Resources in the preparation of the Personnel Action packet for monthly District Board of Trustees meetings;
• Completing verification of employment requests;
• Verifying employee information (employee name, titles, credentials, etc.) for the Strategic Marketing department;
• Analyzing, maintaining, and reconciling semi-monthly “2080 Hour Reports” to ensure compliance with the Florida Retirement System and resolving related issues that may occur;
• Analyzing, maintaining, and reconciling “FICA Student Enrollment Reports” to ensure compliance with the Internal Revenue Service and resolving related issues that may occur;
• Submitting the “New Hire Report” for the Department of Labor and generating the “IRSC Employee Count” for internal use;
• Reviewing the Workday Pending Business Processes report every morning to ensure pending transactions complete in a timely manner;
• Participating in the semi-annual and weekly enhancements, testing, and maintenance of the Workday HCM functionalities;
• Creating and maintaining Workday Job Aids for HCM functionalities;
• Creating and updating personnel files for all full-time and part-time employees;
• Overseeing the personnel file room to ensure all personnel records are maintained securely and confidentially;
• Pulling personnel files for employees who have separated employment and maintain in the Terminated file drawer for one year before moving to storage facility;
• Pulling personnel files for employees who have been terminated through a batch job and move to storage facility once a batch job termination box is full;
• Troubleshooting Workday issues for current and prospective employees;
• Assisting the Federal Work Study Coordinator with maintaining federal rules and regulations with regards to staffing transactions;
• Completing Offboarding with employees who are separating from the college to ensure all college property (keys, laptops, chargers, etc…) is collected prior to last day of employment;
• Ensuring no access to personal health information (PHI) unless specifically authorized by the Vice President of Human Resources;
• Completing other duties and responsibilities as assigned by the Director of Human Resources and/or Vice President of Human Resources;

Job Type: Full-time

Pay: $39,389.28 - $51,206.07 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Fort Pierce, FL 34981: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Work Location: In person