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As a Home Office approved sponsor, Mott MacDonald are permitted to employ individuals from outside of the UK Labour Market. There are set legal obligations and responsibilities which we must comply with under the rules of our sponsor licence and there are significant risks associated with non-compliance of these obligations. We are looking for an experienced Administrator to join our Immigration team to ensure our compliance with our legal responsibilities.
Key responsibilities of the role include:

• Work eligibility data entry into our HR system (SAP)
• Monitoring expiry dates, arranging and carrying out follow up Right to Work (RTW) checks where necessary
• Submitting requests to the Employer Checking Service (where applicable)
• Ensuring compliance with our record keeping responsibilities by chasing candidates/employees and colleagues for the relevant documentation
• Monitoring changes to migrant worker circumstances by running daily reports
• Submitting notifications of changes to sponsored worker circumstances through the Home Office SMS system, retaining evidence on file and notifying our external immigration solicitors (where applicable)
• Ad-hoc data cleansing
• Monitor weekly unpaid leave reports to ensure compliance with the limits applied to sponsored workers. Escalate to the HR team where these limits are likely to be exceeded.
• Run regular audits and spot checks on employee files, right to work checks and with the relevant teams
• Manage immigration and sponsored worker inboxes
• Monitor short-term travel into the UK and ensure appropriate RTW has been obtained
• Send regular emails to those on all types of visas to ensure personal details are up to date
• Send regular emails to sponsored workers and their line managers to remind them of their legal obligations
• Approve work eligibility data change requests in HR system
• Assist with the development of immigration guidance documents and templates where necessary
• Support the Right to Work co-ordinator in organising, completing and checking RTW checks during busy periods

We want to hear from you if you have/are:

• Have an interest in immigration and driving governance and compliance
• Strong administrative skills and take pride in delivering repetitive tasks to a high standard
• Excellent written and verbal communication skills
• Good presentation skills
• Excellent organisation and time management skills with the ability to work in a fast-paced environment, manage your own workload and identify ways to improve efficiency
• Excellent attention to detail with the ability to complete tasks accurately when delivering to tight deadlines
• Ability to complete repetitive tasks in an organised and methodical way
• Strong initiative, and capable of making independent judgements where appropriate
• Flexibility and willingness to manage unexpected or complex circumstances
• Proficient knowledge and experience of using Word, Excel, and SharePoint
• The ability to learn new information and IT systems quickly and proficiently
• Knowledge of UK immigration legislation, particularly in the areas of right to work checks and sponsorship obligations (preferable)
• Knowledge of the General Data Protection Regulations (preferable)

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Mott MacDonald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively.
The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.

The application process
Read the information provided and if it sounds like the right role for you please apply online as soon as possible. Our online application process takes about 10 minutes and you'll need to upload your CV/resume. You have the option to upload a cover letter – to help explain why you're interested in applying for this role.

Benefits
We can offer:

• Pension matched up to 7%
• Competitive annual leave and the option to purchase additional annual leave
• An annual professional institution subscription
• Life insurance
• Enhanced parental leave
• Annual company performance bonus scheme – Subject to company performance
• Flexible benefits scheme to suit you, including cycle to work & Interest free season ticket loans etc.

Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to apply or attend an interview, please contact us at [email protected] and we will talk to you about how we can assist.

Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

More about Mott MacDonald
We’re a global engineering, management and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.
A fundamental part of this is respecting each person’s differences and striving to meet their needs.
Our values: progress, respect, integrity, drive, excellence