HR Generalist London, England
MS Amlin
Full Time
London, England
90000 - 140587 GBP ANNUAL Today
Job description
Position: HR Generalist
Purpose:
To provide operational and administrative support and assistance to the HR function. This is a support role in a generalist function with a wide range of operational activities and as a member of the HR team, to contribute to the day to day delivery of the HR service to the business.
General HR Administration. Responsible for Human Resources administration processes, ensuring their effective management as well as accuracy and timeliness. The administration will be a mixture of manual and system processes to include but not limited to the following: -
- Preparation of contracts, offer documentation
- General references
- Starter, induction and on-boarding processes
- End of reviews tracking and documentation
- Maternity, paternity, family leave tracking and documentation, ensuring payroll accurately reflects leave and benefits
- Supporting the leaver process, including producing references, liaising with internal/external contacts as necessary, organising and conducting exit interviews and administering all documentation
- Producing documentation for changes to employment including promotions, transfers, salary increases
- Data reports for management information purposes
- Arrangement of meetings and various ad-hoc tasks as required
- Taking meeting file notes for disciplinary, grievance, consultation meetings
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Participating in formal calibration sessionsEnsure delivery of cohesive and seamless workflows of HR administration. Review administration procedures regularly, drafting updates where necessary and communicate changes to all stakeholders.Training and guiding and coaching where needed.
Payroll Processing
Monthly input of payroll related changes for UK and other locations into relevant HR system, ensuring correct documentation is prepared and signed, input is done with the utmost accuracy, and ensuring completion ahead of payroll cut off deadlines.
HR Service
To be the first point of contact for HR queries from the team or from the business in relation to administrative matters. Providing timely responses and advice on enquiries from managers and staff in line with defined policies and procedures, and using judgement where situation is less clear. Escalate complex matters to Advisor or Manager.
Salary Review / Promotions Process
Assist the Advisors/Managers in preparation, identifying and resolving issues, and distribution of documentation during salary review process and promotions process.
HR System
Maintain and update the relevant HR system, to run reports from the system as required.
Projects/Other Duties. To assist on HR projects and to provide back up support to other members of the team as and when required.
The Operating Environment and Context of the Job
The job holder provides vital administration support in the generalist HR area of the department. The ability to attract and retain key skills is critical to the business and therefore the provision of a professional HR service is a fundamental part of Group Strategy. The job holder will be required to contribute to the delivery of the operational service to the business in a professional, accurate and timely way.
Key Competencies:
Job Specific
Strong organisation skills
Professional integrity
Discretion
Self-motivation
Professionalism
Teamwork
Getting Things Done
Communication/interpersonal skills
Business awareness
Proactivity
Flexibility
Intermediate/Advanced IT skills (Excel, Word, HR Systems)
Customer Focus
Multifaceted administration experience in a similar environment
Financial services/insurance
High level of written communication and numeracy skills
Attention to detail/Accuracy
Able to work independently and part of a team
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