HR Executive Assistant London, England
Job description
BAT is evolving at pace - truly like no other organisation.
To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!
BAT UK IS LOOKING FOR AN EXECUTIVE ASSISTANT
FUNCTION: HR
LOCATION: London, UK
TYPE OF CONTRACT: Permanent
ROLE POSITIONING AND OBJECTIVES
What are the key objectives and expectations from this role?
Provide comprehensive administrative, organisational, and secretarial support within a high-volume multi-tasking environment. Activities will include interaction with various senior internal and external stakeholders and the job holder will execute various planning, organising and coordinate activities.
What is the direct impact of this role on the team or organization?
Reports to
Group Head of Talent, OE & Inclusion
Number of Direct Reports
N/A
Core Relationships
Internal- Functional Leadership Teams
- Senior Managers & Managers
- Peers
- External
- Service providers
- Consultants
Geographic Scope
N/A
Travel Required
N/A
WHAT YOU WILL BE ACCOUNTABLE FOR
Support the Head of Function with the creation of presentations / reports / documentation for senior leadership meetings and other functional leadership teams.- Organise, maintain, and monitor complex diary management for the Head(s) of Functions and their leadership team member(s).
- Coordination of conferences and seminars including sourcing venues; arranging travel, accommodation and visit itineraries; and ensuring that all arrangements run smoothly.
- Effectively plan and manage complex travel arrangements, workshops, conferences comprising all flights, itineraries/ programmes and liaison with global end markets and suppliers.
- Booking all travel and processing of visa applications where necessary
- Provide confidential administrative/secretarial services covering highly sensitive and confidential work.
- Records Coordinator for the functions, maintaining records and filing systems (paper and electronic) ensuring compliance with the Company Records Management policy.
- Processing of expenses claims ensuring they have been compiled correctly in accordance with Company policy.
- Responsible for creating/receipting and reconciling all purchases via COUPA when required.
- Manage HR requirements for all new joiners, leavers and transfers including arranging IT equipment and access, allocating workspace, setting up induction plans, assisting with short term accommodation and work visas.
ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE
Experience Required
Demonstrable EA experience supporting senior managers, in an equivalent sized organization
Technical / Functional / Leadership Skills Required
Good influencing and interpersonal skills.- Knowledge and understanding of Company policies and procedures.
- Exceptional organisation skills with the ability to anticipate requirements, prioritise their workload and that of managers (where appropriate) and set daily/weekly objectives and targets.
- Excellent secretarial skills.
- Excellent inter-personal skills and team working skills.
- Decision making skills.
- Ability to operate effectively in ambiguous environment and adaptability to changing priorities.
- Ability to build relationships and work with people at all levels within the organisation.
- Sufficient appreciation of the business to recognise and understand priorities.
- IT literate: excellent keyboard skills and advanced skills in current versions of Word, PowerPoint, Excel, Outlook.
- Self-motivation, organisation, and the ability to anticipate requirements, plan-ahead, and prioritise.
Education / Qualifications / Certifications Required
Bachelor’s Degree with relevant professional qualification
WE ARE BAT
At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.
- Global Top Employer with 53,000 BAT people across more than 180 markets
- Brands sold in over 200 markets, made in 44 factories in 42 countries
- Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
- Diversity leader in the Financial Times and International Women’s Day Best Practice winner
- Seal Award winner – one of 50 most sustainable companies
BELONGING, ACHIEVING, TOGETHER
Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!
