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Want to work for a Company that puts you first?! At Optima Office our people are the most important asset. Optima Office was voted BEST PLACE TO WORK IN 2020 and 2021!!

Job Summary: The Human Resource Coordinator aids with and facilitates the Human Resource processes at the Optima Office location. This role provides administrative support to the Human Resource function as needed, including record-keeping, file maintenance and other administrative responsibilities.

Duties/Responsibilities:

• Drafts new hire offer letters and change forms.
• Performs Paylocity document onboard process prior to new hire start date and assists with Onboarding admin functions including swag distribution.
• Keeps Onboard Manual up to date based on Senior HR Manager requests.
• Receives new hire Bios and Resumes and puts them into Optima desired format.
• Performs internal customer service functions by answering employee requests and questions.
• Assists with processing of terminations by deleting from all email access, collecting all returned Optima equipment and delivering final check. Sends out all term documents and collects Exit Interviews.
• Schedules meetings and interviews as requested by the Director and VP of HR.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Processes mail.
• Assists with any admin work for HR clients as requested.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Proficient with PowerPoint to assist with presentation preparation.

Education and Experience:

• Two years previous experience working in an HR office environment.
• At least two years customer service experience required.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Hourly rate $25-$30 per hour DOE - In office 5 days per week PART TIME