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Description

The Metropolitan Area Planning Council (MAPC) seeks a Human Resources Coordinator with a passion for human resources to serve a mission driven regional planning agency. The HR Coordinator will work on a dynamic team and provide administrative support to the HR Division to advance MAPC’s core values and to help staff to achieve their professional objectives. This includes creating a welcoming environment and being a first point of contact for the Division.

The HR Coordinator will perform varied administrative tasks to support the Divisions daily activities and onboarding processes, including record-keeping, file maintenance, and HRIS entry. They will also assist with secondary research and writing, and the preparation of HR materials to advance ongoing projects.

The HR team is responsible for advancing employee engagement, promoting diversity and inclusion in HR practices, and fostering a supportive individual and family friendly workplace.

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About MAPC*
MAPC is the Regional Planning Agency (RPA) serving the people who live and work in metropolitan Boston. Our strategic priorities are to promote smart growth, regional collaboration, climate mitigation and resilience, and equity in the region. We are guided by our regional plan, MetroCommon2050: Shaping the Region Together. MAPC’s staff includes approximately 100 full-time employees located in downtown Boston in a transit-accessible and bike-friendly office. MAPC operates on a hybrid schedule, combining time in the office with remote work. Employees must reside within a commutable distance from MAPC’s office.

MAPC strongly supports the professional development of each and every staff person, believing their growth to be consistent with the best interests of MAPC and the region. We encourage all our staff to develop new ideas to make MAPC’s planning and policy work more relevant and impactful, and to adapt to changing times.

This is an opportunity to work in a dynamic, interdisciplinary, and innovative environment with professionals who are committed to building a more sustainable and equitable future for everyone who lives and works in Greater Boston. For more information about MAPC or MetroCommon2050, please visit www.mapc.org.

Responsibilities (including but not limited to)

This position provides administrative support for all HR functions and assists with benefits administration and special projects and tasks as assigned. This position maintains a high level of confidentiality and provides excellent customer service as the first point of contact for all HR related inquiries.

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Specific duties will include:*

• Maintain data in HRIS system, process employee transactions, input data, and prepare reports;

• Assist in developing and maintaining HR communications, compliance notifications and HR bulletin boards;

• Conduct E-Verify, I-9 Process, and background checks;

• Assist with recruitment and hiring processes, including posting positions, reviewing resumes, and setting up interviews, corresponding with candidates, and reviewing new hire paperwork;

• Work with the team to onboard new hires, including organizing and conducting new hire orientations, creating new hire folders, and any other necessary tasks;

• Aid team with setting up staff trainings and other professional development opportunities;

• Help the department with events and preparing materials for events;

• Coordinate and schedule meetings as requested;

• Maintain and update the HR website;

• Research and resolve routine questions related to the use of the HR policies; practices, and benefits;

• Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively and jointly to provide quality service; and

• Perform other related duties as assigned.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer;

• Must be able to lift up to 15 pounds at a time.

Qualifications

Candidates for this position should have a Bachelor’s degree and at least 1 year of professional experience in administration/human resources OR an Associate’s degree and at least 3 years of professional experience. A comparable combination of experience and education may be considered.

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The successful applicant will *demonstrate* all or most of the following skills:*

• Working understanding of basic employment laws, human resources principles, practices and procedures;

• Sound judgment and problem-solving skills, including the ability to handle unexpected situations;

• Genuine curiosity and passion for the work of MAPC and the insight to design and deliver HR services that are aligned with the values of the organization;

• Familiarity with benefits programs and benefits administration;

• Excellent verbal and written communication skills as well as interpersonal and customer service skills;

• Attention to detail and organizational skills;

• Excellent time management skills with a proven ability to meet deadlines;

• Ability to multi-task efficiently and prioritize projects;

• Advanced computer skills including working with Microsoft Office Suite or related software, as well as familiarity with DocuSign;

• Commitment to doing all work through a lens of diversity, equity, and inclusion.

Per MAPC COVID-19 Vaccine Policy, all employees must be fully vaccinated. This position will require the selected candidate to show proof of full vaccination against COVID-19, including the Bivalent booster. MAPC is an equal opportunity employer and will consider reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

Compensation and Benefits

The salary ranges from $60,000 - $65,000 depending on qualifications and experience. This is a full-time non-exempt position. MAPC offers excellent Massachusetts state employee benefits as well as a flexible, supportive, and family-friendly work environment and a commitment to continued professional development.

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How to Apply*

Apply online at www.mapc.org/jobs. The position is open until filled, and applications are reviewed on a rolling basis. Interested candidates should submit a cover letter and resume. Candidates selected to interview will be asked to submit three (3) references plus a sample of relevant writing or work product. Candidates must have legal authorization to work in the USA and a valid driver's license and/or the ability to arrange transportation to meetings in different parts of the region. MAPC participates in E-Verify, which is a federal program that helps us to determine work eligibility in the United States. A Criminal Offenders Records Information (CORI) request must be completed if offered this position. A criminal record is not an automatic bar to employment at MAPC, but it will be reviewed based on the position and other elements of an applicant’s resume.

We believe that a staff with a range of perspectives, experiences, and skillsets strengthens our work. We are committed to building a more equitable workplace that allows staff with diverse backgrounds and identities to thrive, grow, and lead. For more information on MAPC’s culture of equity, see our Equity at MAPC page.

As an MAPC employee you're offered a great career opportunity serving the people who live and work in the 101 cities and towns of Metropolitan Boston - but it's more than a paycheck. Our total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:

• 75% MAPC paid medical insurance premium
• Reasonable Dental and Vision Plans
• Flexible Spending Account for Health Care and Dependent Care
• Public transit commuter subsidy up to $225
• Low cost basic and optional life insurance
• Retirement Savings plans: Defined Benefit Pension plan through Mass. State Employees Retirement System (MESRB) and a Deferred Compensation 457(b) plan
• 11 paid holidays per year and competitive Sick and Vacation Time
• Up to 5 Discretionary days per year (based on hire date)
• 20 MAPC-paid days for FMLA qualifying events, including parental leave.
• Tuition assistance
• 100% Short-Term Disability and optional Long Term Disability coverage
• Mass4You Wellness Programs and Employee Assistance Program
• Professional Development
• Payment of professional dues and memberships
• On site drop-in yoga, lactation room, and work well fitness challenges
• Mass State employee cell phone data and equipment discounts
• Qualified Employer for Public Service Student Loan Forgiveness Program

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift