HR Coordinator Glasgow, Scotland
Job description
About the opportunity:
We are currently looking for a Permanent HR Coordinator to join our HR department at our Hamilton Office.
As HR Coordinator you will provide an efficient and proactive co-ordination and administration service to the Group HR team. This will involve working closely with the HR Manager, HR Advisor and Talent Acquisition Advisor, as well as communicating directly with employees and managers on HR matters.
We want people to see a rewarding future career at Last Mile Group. As such we are keen to support candidates through relevant training and development opportunities. For example, this role could involve working towards or enhancing an existing qualification with the Chartered Institute of Personnel and Development.
Have you got the drive to go the Last Mile?
Your responsibilities:
HR Administration:
- Manage the input of information into the SelectHR system
- Manage employee life cycle (joiners, leavers and internal changes) and ensuring changes or updates are processed in a timely manner
- File all HR documents and paperwork, ensuring a high level of document control
- Respond to general queries in the shared HR inboxes
- Support on family leave queries, ensuring any time off is recorded and monitored
- Support the HR Advisor with ER casework activities (administration and note-taking)
Onboarding and induction:
- Draft offer letters, contracts and send offer paperwork via Docusign, ensuring a timely return
- Ensure right to work documentation is obtained
- Create the SelectHR profile for new joiners and upload all required documents to employee file
- Arrange and facilitate induction plans, including carrying out HR inductions for all new starters
- Ensuring appropriate management of probationary periods
HR Systems:
- Be the first point of contact for any SelectHR queries
- Recommend improvements for the system, ensuring it remains fit for purpose
- Raising support cases with Access
- Running reports
Payroll:
- Work closely with the Group Payroll Supervisor to ensure smooth processing of the payroll each month
Absence Management:
- Monitor absence trigger points and communicate to line managers
- Support with absence management processes, draft letters and attend meetings as note-taker
Project work:
- Support the wider HR team with data audits and process improvements.
- Support with "periodic" HR processes e.g. bonus payments, salary reviews etc.
Any other duties commensurate with the level of the role.
Qualifications
- Scottish Credit and Qualification Framework level 5 or 6 (national 5 or 6, Scottish Vocational Qualification level 2 or 3) or equivalent experience or personal development in a similar role
Desirable:
- CIPD Level 3 or above
- Business administration qualification
Experience:
- Previous experience in a HR Administration or Co-ordination role
Desirable:
- Previous experience using Docusign
- Previous experience using HR systems
Attributes:
- Excellent attention to detail
- Well organised and able to prioritise
- Good IT knowledge, able to use HR systems, MS Office suite and SharePoint
- Proactive and able to work on own initiative
- Keen interest to develop a career in HR or L&D
In return of your hard work and dedication, we can offer you:
Core Benefits:
- 25 Days Holiday plus Statutory Days
- Holiday Buy Back Scheme (Purchase up to 5 Additional Days)
- Up to 7% Employer Pension Contribution
- Life Assurance (x4 Annual Gross Salary)
- Refer a Friend Incentive
- Hybrid Working (3 days in the Office, 2 from home)
- Flexible Start and Finish Time
- Discretionary Bonus up to 10% of Gross Annual Salary
- Company Sick Pay
- Private Medical Insurance
- Electric Vehicle Scheme
At Last Mile Infrastructure Group, we are one of the UK’s largest Independent Network Owners, owning and operating in excess of 300,000 gas and electricity connections serving residential and commercial customers.
It is our vision to be the UK’s leading independent multi-utility provider. People are our most valuable “asset” and therefore it is our mission to not only attract but retain the best talent to support delivery of our corporate business strategy and share our company’s success.
At Last Mile, we are committed to fostering an inclusive and diverse working environment, where employee wellbeing is at the forefront in making sure our people feel valued. We provide tailored ongoing training and development, but most importantly, long term career opportunities for you to Grow With Us. If you are motivated to succeed and have a ‘can-do’ attitude, we would love to hear from you!
