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HR Coordinator Biggin Hill, England

Formula 1

Full Time Biggin Hill, England 30000 GBP ANNUAL Today

Job description

Every one of the people working behind the scenes of Formula 1 are vital to keep the wheels turning. The role of HR Coordinator is an important part of the team.

Working closely with your HR Business Partner, you will provide a high level of HR admin support, together with appropriate guidance, advice and support to managers and staff in your designated business areas.

Based at our Media & Technology Centre in Biggin Hill with occasional travel to our office in St James's Market, you will:

Recruitment

Once trained, interview prospective candidates for roles at F1 alongside the relevant manager.
Raise new starter forms, ensuring appropriate authorisation is recorded.
Create job files, file interview notes and generally keep them in order; to also destroy details after 12 months in line with our Candidate Privacy Notice.
Maintain an interview question ‘library’.
Create job descriptions in line with template and F1 format.

Welfare

Receive phone calls from staff, log and email managers advising of the employee’s sickness absence.
Carry out welfare meetings, provide support, take notes and follow up where appropriate.

Training

Book and coordinate training for your business area, whilst following the Training Procedure to ensure the best ROI.
Raise POs in a timely manner

Manage new starter process

Draft contracts of employment and send with new starter pack.
Follow extensive new starter procedures.
Ensure all paperwork is given to payroll.
Carry out new starter inductions and ensure there is new starter paperwork ready.
Ensure all new starter paperwork in received/chased where appropriate.
Keep new starter files at the front of the drawer until complete, then sign the file as complete and file within main filing cabinets.

Leavers Process

Write and confirm acceptance of resignation.
Raise Leavers Form and New Employment Form.
Calculate leaver’s entitlements for payroll.
Ensure payroll is advised in a timely manner.
Archive leaver files on a quarterly basis.

Performance Management

Diarise probationary reviews with managers and ensure they are completed in a timely manner (to raise with HRBP if there are any performance issues/concerns/delays).
Write and confirm completion/extension with employee and advise of benefits where appropriate.
Log any disciplinary sanctions on HR Information System and remove once expired.

Other

Maintain HR Tracker, for the purposes of accurate monthly statistics, including turnover, average time to hire etc.
Diarise fixed term contract end dates 6 weeks in advance and confirm if the contract will be renewed or not.
Administer Maternity, Paternity, Shared Parental leave process.
Complete employment references for leavers (check if we have agreed an enhanced reference upon leaving).
Act as HR Rep and note-taker in disciplinary/grievance meetings.
Contribute to HR projects, including updating of policies and procedures and improving HR systems etc.
Provide support to other team members during busy periods or absence.
Proactively maintain procedures for your own area of responsibility.
Assist with processing of departmental paperwork as required.
File departmental paperwork on a regular basis.
Input data into HR Information System and ensure it remains up to date with any changes

Specification