HR Coordinator Southampton, England
Job description
JOB TITLE: HR Coordinator (12 Month FTC)
LOCATION: Hamble/Hybrid
WORKING HOURS: 37.5, Monday to Friday 0830 - 1630
A brighter future awaits you
At CooperVision, we are proud to be the global leader in contact lenses. At our innovative sites worldwide, we manufacture and distribute contact lenses to some of the biggest names in optics. We’re all about creating brighter futures for our customers, our wearers and our people.
What can you expect from us as an employer? Well, we like to look at things a little differently. We call it bringing a refreshing perspective. And for every one of us who works here, it means our opinion really counts, we get to share our ideas, and we get to make an impact.
We’re big on belonging. Because being part of something great is what makes our company the best it can be. And we value diversity, because you can see a whole lot more when you have different perspectives. We’re an ambitious company. And to help us achieve our goals, we’ll give you all you need to achieve yours.
What will you be doing:
Within UK Manufacturing, this role forms part of a HR Shared Service Team with other Specialists and Administrators. This role supports and coordinate the HR Administration, data collection and reporting for all levels of management and supporting the, HR Business Partners, HR Managers and HR Director.
The role has many diverse features and requires a high degree of flexibility and multi-tasking to ensure a brighter future for all our employees, customers and stakeholders.
As well as professional advice and support to both Managers and employees across all divisions on a multi-site basis, in accordance with the ongoing needs of the growing Company’s business. You will also provide timely and accurate data for payroll and absence management, data management within the systems as well as contractual administration.
Essential responsibilities:
- Providing an accurate HR information service that meets the needs of the HR team, its customers, and the business as a whole within a fast-paced environment.
- Own and be responsible for data integrity within our Global Oracle Software and other People related systems.
- Provide a full administrative support in relation to monthly payroll, absence data and time keeping submissions.
- Provide first line support and guidance on Company policies, procedures, terms and conditions and employment legislation as appropriate and alongside the support of the HR Business Partners.
- Prepare, issue and sign all contracts of employment using our Global Oracle Software , as well as ensuring compliance with legislation.
- The ability to set up employee electronic files ensuring data integrity and GDPR is adhered to at all times.
- Prepare, issue and sign all legal paperwork for the employee life cycle in relation to Promotions / Transfers / Salary Reviews / Variations to employment Contract.
- Raise and process termination paperwork in a timely and accurate fashion.
- Provide support in regard to the onboarding process, including confirming work eligibility
- Support the absence management process, including long term sick for payments, maternities and paternities.
- Support internal and external recruitment campaigns alongside the Talent Acquisition Specialist, as required.
- Complete benefits reporting, deal with day to day queries, support specific benefit projects i.e. salary reviews
- Contribute to the improvement and development of policies and procedures ensuring legal compliance and best practice
- Produce ad hoc departmental reports as required
- General administrative duties, including but not limited to filing, general correspondence, raising purchase orders, ordering stationery, scanning, archiving and shredding
- Support any quality/social audit requirements as needed
- Any other related duties connected with the Company’s business as may be required.
What are we looking for?
- CIPD professional qualification at level 3 or working towards
- Good standard of English in verbal and written form are essential for this role preferably at GCSE level.
In addition, you’ll have experience in:
- Previous relevant HR experience with either HR Administration, Payroll or HR Talent Administration
- Experience within a shared service working environment (desirable)
- Proven experience with detailed administrative skills, specifically around data management and integrity
- Experience working in a fast-paced environment
- Generalist HR experience (desirable)
- Willingness to engage with a growth mindset including studying towards a professional CIPD qualification.
What we offer
You’ll receive competitive compensation and a fantastic benefits package including; 25 days holiday, pension scheme, healthcare cover, life assurance, access to our Wellness Platform to support you in mental health and wellbeing, a discounted contact lens scheme and much more!
If you like what you see, take the first step towards your brighter future and apply today. All suitably qualified applicants will receive equal consideration and opportunities from CooperVision.
What is important to us
Our four values define and underpin our unique culture; we are dedicated, we are inventive, we are friendly, and we are partners. Becoming part of the CooperVision family means joining a friendly team that’s open, flexible, and respectful of each other’s differences, working together to achieve something amazing.
Recruiting, retaining, and promoting a diverse mix of employees is core to our success. It helps bring different perspectives, diverse conversations, and new ideas to the table, all of which are incredibly valuable.
At CooperVision we celebrate, not only our company success, but we celebrate who we all are individually, and we embrace diversity. We support and we encourage you to bring your full self and not just part of you. We are committed to each individual and we look forward to a Brighter Future together.JOB TITLE – HR Coordinator
DEPARTMENT – Human Resources
LOCATION - Hamble
WORKING HOURS – Monday to Friday 08.30am to 4.30pm
CLOSING DATE – 17th December 2021
Do amazing things as part of your every day.
What we do every day feels pretty amazing – we help improve the way people see each day. It’s about more than making contact lenses, it’s about giving lens wearers freedom and confidence. And everybody has a part to play in making this happen – everybody’s contribution counts, whatever their role or experience. Which is why at CooperVision, you’ll feel empowered, trusted and supported in everything you do.
As a HR Coordinator you’ll be part of a growing global business with a presence in over 40 countries. You’ll benefit from extensive training opportunities and personal development. Gain insights and inspiration from collaborating with teams all over the globe. You’ll be joining a friendly team that’s open, flexible and respectful of each other’s differences. We understand that different perspectives bring fresh and unique insights to the mix.
What will you be doing?
This is an exciting opportunity to be part of our HR Team supporting our UK Manufacturing business. You will be the first point of contact for HR administration queries, as well as processing absence and payroll for our employees in this area.
You will be working closely with HR Business Advisors, Business Partners and the HR Manager, and provide generalist HR support to either the manufacturing or Support functions within UK Manufacturing. Working within a fast-paced environment with a shared service workload, you will also provide timely and accurate data for payroll, processing contracts as well as advice and support to both Managers and employees across all divisions on a multi-site basis.
What skills and experience should you have?
To be successful in this role we need you to have:
- Previous HR Administration experience, ideally including working with payroll administration
- Previously worked in a shared service environment would be advantageous
- Proven organisational skills and ability to working a fast paced environment
- Good MS Office
What we offer
You’ll receive competitive compensation and a fantastic benefits package including; 25 days holiday, pension scheme, healthcare cover, life assurance, a discounted contact lens scheme and much more!
If you like what you see, take the first step towards your brighter future and apply today. All suitably qualified applicants will receive equal consideration and opportunities from CooperVision.
Job Types: Full-time, Contract
Contract length: 12 months
Salary: £25,000.00-£35,000.00 per year
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Southampton, Hampshire
Application deadline: 25/08/2023
Reference ID: 1377
