hr associate New York, NY
Job description
Dwight School is the first school in the Americas to offer all four International Baccalaureate programs from preschool to grade 12. Guided by our philosophy of igniting the spark of genius in every child, Dwight is an inclusive school that aims to meet the unique needs, abilities, and interests of each student. At the same time, Dwight challenges every student to develop intellectual independence, respect for diversity and belonging, and to become innovators and thought leaders.
Known for its low student-teacher ratio, Dwight enrolls 1,100 students with 400 faculty and staff. Our School rests on three pillars: personalized learning, community, and global vision. As part of a leading global network of schools, Dwight offers employees exciting cross-campus opportunities. Additionally, with the support of The Dwight School Foundation’s generous grants, Dwight provides faculty professional development, enabling teachers to deepen their content knowledge and pursue their own sparks of genius to be shared with the community.
At Dwight, we strive to ensure that our environment is welcoming — a place in which everyone can thrive — and an organization we are proud of. We recognize that this takes trusting relationships and ensuring that all individuals feel valued regardless of their backgrounds. At Dwight, we encourage diversity in all respects, including diversity of thought, and embrace innovation and foster collaboration and growth.
We consistently strive to advance the equity, diversity and belonging of our community in all domains, including the curriculum, admissions, environment, and hiring. Our goal is to achieve and maintain equal employment opportunities, with policies in place to maintain a work environment free from discrimination.
Accounting and Human Resources Associate
Reports to: Global Director of Human Resources and Chief Financial Officer
Compensation commensurate upon experience: $60,000-$70,000
Position Overview
We are seeking an Accounting and Human Resources Associate to support the Accounting and HR departments in ensuring smooth and efficient operations. The Accounting and Human Resources Associate will provide administrative support across many important Accounting and HR functions. This position requires someone who thrives in a fast-paced, dynamic environment and who collaborates effectively with others.
Responsibilities:
- Accurately manage the accounts payable process on a timely schedule while adhering to departmental procedures
- Reconcile invoices, purchase orders, and check requests; obtain approvals for payment
- Schedule payments and record them to the correct expense accounts in the accounting software
- Familiarity with various methods of payment: checks, online bank bill pays, ACH, wire transfers and credit card transactions
- Responsible for monthly collection of receipts from credit card holders, reconciliation with credit card statements and posting of transactions
- Preparation of monthly bank reconciliations for various accounts
- Assist certain departments with authorized credit card purchases
- Prepare periodic journal entries
- Assist with job posts, recruitment activities, management of Applicant Tracking System and scheduling of interviewing.
- Assist with management of HRIS system
- Assist with onboarding of new employees, management of documentation including I-9s, background checks, reference checks and health requirements, fingerprinting requirements.
- Assist with benefits enrollment, including open enrollment, transit program enrollment, etc.
- Manage annual Sexual Harassment Training completion for all employees
- Manage time off and attendance for non-teaching staff
- Prepare employment Verification letters, complete forms for mortgages, rent, and teacher certifications, etc.
- Maintain electronic/paper records, reports, and files
- Provide administrative support to Global HR Director and CFO as needed
- Assist with other HR and/or Accounting Department projects and tasks as needed
Qualifications:
- Bachelor’s Degree in Accounting/Finance, Human Resources, Business, or related field
- Minimum of 2-3 years of accounting/finance experience required
- Proficiency in accounting software programs required including Google for Business, Excel, Word, Adobe and QuickBooks. Experience using Blackbaud Financial Edge NXT and/or Paychex, a plus
- Proven ability to maintain confidentiality
- Excellent organizational and time management skills and highly attentive to detail
- Ability to work in a fast-paced environment and meet required deadlines
- Ability to work either independently or collaboratively as needed
- Ability to interact with vendors; collaborate with school staff, faculty and administrators while maintaining a professional manner
We are committed to making our recruitment practices barrier-free and as accessible as possible for everyone. This includes making adjustments or changes for disabled people or people with long-term health conditions. If you would like us to do anything differently during the recruitment process, or provide any information in an alternative format, please let us know.
Dwight School’s goal is to achieve and maintain equal employment opportunities. It is also the policy of Dwight School to maintain a work environment free from discrimination based on race, color, religious creed, national origin, gender, sexual orientation, age, disability, genetic information, veteran/military status, marital status, or other status protected by federal or state law, with regards to any term or condition of employment.
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